Senior Executive Assistant & Business Partner (016 - 551) at Hunt St

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

10 May, 26

Salary

1800.0

Posted On

09 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Business Partner, Virtual Assistant, Microsoft Suite, OneDrive, Sharepoint, Writing Skills, Organizational Skills, Project Coordination, Client Coordination, Sales Support, Problem Solving, Financial Acumen, IT Skills, Graphic Skills, Marketing Content Development

Industry

Staffing and Recruiting

Description

Looking for Philippines-based candidates Job Role: Senior Executive Assistant and Business Partner Compensation range: $1,500 AUD - $1,800 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is: A specialised consultancy that transforms workplace safety culture, focusing on leadership training, psychological health, and risk management. They offer tailored, evidence-based consulting and training programs for high-risk industries like oil, gas, mining and manufacturing to improve safety performance and employee wellbeing. Role Overview: You will be working closely with the CEO of the consulting firm. This role goes beyond basic admin work; you will help run the business from start to finish. You will work independently to keep everything organized, handle needs, and ensure the team can focus on high-level safety and leadership projects. Key Responsibilities: End-to-End Business Support: Help manage the consulting business from start to finish, ensuring all project steps are completed and operations run smoothly. Travel and Accommodation Bookings: Manage all travel logistics including flights, accommodation, hire cars, itineraries, and changes at short notice Inbox and Calendar Management: Take full control of emails and schedules to prioritize important tasks and manage time effectively. Proposals, Presentations and Marketing: Assist in creating professional business proposals and presentations and developing content for marketing and social media. Sales and Client Coordination: Field inbound calls and messages professionally, conduct initial qualification conversations, and manage follow up and documentation Independent Operations: Take ownership of daily tasks and solve problems independently without needing constant supervision. Expense and Invoice coordination: Track client expenses and consulting hours against budget and prepare monthly invoices Required Skills and Qualifications: Minimum five years experience in a senior executive support, business partner, or senior virtual assistant role, ideally eight plus Microsoft Suite Proficiency: Microsoft Word, Excel, and PowerPoint skills, you can format and produce clean, professional outputs without guidance Advanced skills in OneDrive and Sharepoint Excellent writing skills for drafting proposals and a clear, professional phone manner for client calls. Highly organized with the ability to manage multiple priorities and meet strict deadlines. Proven history in high-level administrative or executive assistant roles A proactive mindset with the ability to work effectively in a 100% remote setup Relevant qualifications, degree highly valued Strong phone manner and confidence handling partner or client conversations Exposure to partnerships, sales support, client follow up, or business development coordination Advanced Microsoft Word, Excel, and PowerPoint skills, you can format and produce clean, professional outputs without guidance Good financial acumen to process and expenses for invoicing Strong IT and tool confidence, you can troubleshoot issues, learn new platforms quickly, and help improve how the business uses tech Proven ability to coordinate projects and external providers with strong follow up and attention to detail Nice to have: basic graphic skills, for example Canva or simple layout editing, to update documentation and light marketing assets Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

You will provide end-to-end business support, managing the consulting business operations and ensuring project steps are completed. Additionally, you will handle travel logistics, manage inbox and calendar, assist in proposals and presentations, and coordinate client communications.