Senior Executive Assistant at Celonis

Paris, Ile-de-France, France -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

0.0

Posted On

19 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Calendar Management, Travel Coordination, Communication Skills, Project Management, Attention to Detail, Google Suite, Microsoft Office, Interpersonal Skills, Organizational Skills, Problem Solving, Discretion, Initiative, Collaboration, Flexibility

Industry

Software Development

Description

We're Celonis, the global leader in Process Intelligence technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing AI, data and intelligence at the core of business processes - and for that, we need your help. Care to join us? The Team: In this role you will be supporting a Celonis C-Level responsible for a global function. You will interface and collaborate with different departments globally and work closely with other members of our highly professional and dynamic Executive Support Team. The Role: We are seeking a highly professional and dynamic Executive Assistant who has previous experience of supporting within a CFO or other C-level leader. As the Executive Assistant to our CFO, you will work closely with the Finance Leadership team, Celonis Executives and other internal and external parties as the primary point of contact for all matters pertaining to the CFO. You are someone who thrives under pressure, loves working in a fast-paced environment, has a growth-mindset and is truly passionate about enabling Executives. Not only will you join Celonis as the new CFO, you will become a trusted business partner which in turn will bring an exceptional opportunity to further advancement in your career with one of the most exciting technology companies in the world right now. This position is Paris based. The work you’ll do: Provide outstanding EA support, including detailed calendar management, expense report management, and complex domestic & international travel coordination Maintain close relationships and contribute effectively within the Executive Assistant community Organize CFO Leadership meetings and maintain fluid communication among CFO Leadership team Manage, prioritize, draft incoming / outgoing correspondence. Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution. Assist in creating and editing documents and presentations for internal and external audiences. Strategic alignment, coordination, management, and delivery of inflight projects working with multiple teams across all areas of the business. Identify, propose, and implement solutions to enhance the CFO daily and ongoing operations. There will be some travel expected with the role on an adhoc basis The qualifications you need: You will have at least 5 years working as an Executive Assistant, including experience supporting at C-Suite level. Have professional fluency (written and oral) in English Professional fluency (written and oral) in French is a plus Experienced in the preparation of content for internal and external schedules and presentations. Ability to quickly understand complex information and context. Experience in supporting both internal and external project management and delivery. Excellent organization skills while seeking to improve processes at all times. Superb attention to detail with the ability to achieve thoroughness and accuracy. Comfortable providing structure within an entrepreneurial and dynamic environment. Working with discretion, maturity and consistency. Strong sense of initiative and ownership. Advanced Google Suite + Microsoft Office skills. Strong interpersonal, collaborative, and communication skills. Flexibility to provide support during off-hours as needed in a truly international environment. High communication skills and analytical mindset What Celonis Can Offer You: Pioneer Innovation: Work with the leading, award-winning process mining technology, shaping the future of business. Accelerate Your Growth: Benefit from clear career paths, internal mobility, a dedicated learning program, and mentorship opportunities. Receive Exceptional Benefits: Including generous PTO, hybrid working options, company equity (RSUs), comprehensive benefits, extensive parental leave, dedicated volunteer days, and much more. Interns and working students explore your benefits here. Prioritize Your Well-being: Access to resources such as gym subsidies, counseling, and well-being programs. Connect and Belong: Find community and support through dedicated inclusion and belonging programs. Make Meaningful Impact: Be part of a company driven by strong values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future. Collaborate Globally: Join a dynamic, international team of talented individuals. Empowered Environment: Contribute your ideas in an open culture with autonomous teams. About Us: Celonis makes processes work for people, companies and the planet. The Celonis Process Intelligence Platform uses industry-leading process mining and AI technology and augments it with business context to give customers a living digital twin of their business operation. It’s system-agnostic and without bias, and provides everyone with a common language for understanding and improving businesses. Celonis enables its customers to continuously realize significant value across the top, bottom, and green line. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide. Get familiar with the Celonis Process Intelligence Platform by watching this video. Celonis Inclusion Statement: At Celonis, we believe our people make us who we are and that “The Best Team Wins”. We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen. Your Privacy: Any information you submit to Celonis as part of your application will be processed in accordance with Celonis’ Accessibility and Candidate Notices By submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process. Please be aware of common job offer scams, impersonators and frauds. Learn more here.

Responsibilities

Provide outstanding executive assistant support to the CFO, including calendar management, travel coordination, and correspondence management. Organize leadership meetings and assist in creating documents and presentations for various audiences.