Act as the trusted liaison in order to maximize the operational efficiency and effectiveness by working collaboratively with both internal and external stakeholders.

QUALIFICATIONS & EDUCATION:

• Minimum of 10 years relevant experience in an executive support role
• Diploma/Degree from a post-secondary institution related to office administration or equivalent experience
• Excellent written and oral communication skills (English & French). Strong writing, editing and formatting skills [English skills are a priority over French]
• Proficiency in Microsoft Office
• Excellent organizational and time management skills, including the ability and ease to manage varied tasks and responsibilities simultaneously
• Must have a high degree of confidence, initiative, autonomy, pro-activity, loyalty, punctuality, attention to detail and professionalism
• Must ensure impeccable discretion in managing sensitive/confidential information and data and the ability to adapt to a constantly changing environment
• Availability outside of standard business hours for urgent requests; will need to be flexible

YOUR FUTURE DUTIES AND RESPONSIBILITIES

Responsible for coordinating day-to-day activities such as:

• Close management of agenda: time & travel
• Organizing and planning meetings, reserving meeting rooms, preparing documents and related correspondence, ordering meals, setting up audio-video equipment, etc.
• Management of E-mails, tracking and follow-ups.
• Facilitate and draft responses and communications, including translation as required
• Create, maintain and update various distribution lists and keep an accurate filing system
• Assist in planning and booking global travel including flights, accommodations, ground transportation and specific meetings or activities
• Manage miscellaneous other administrative tasks, but not limited to, such as: preparation of expense reports, various approvals, document printing, assembling binders and other documentation, follow-ups, research as required, etc.
• Collaborate closely and develop good working relationships with internal and external stakeholders including CGI Partners worldwide and at all levels, clients, partners, board members, etc
• Coordinate and closely monitor various donation & sponsorship requests from the receipt, recommendation, approval/decline decision, budget alignment, response, payment, visibility and attendance of confirmed events with clients and CGI member-partner
• Manage and maintain the corporate aircraft travel and maintenance schedule as well as reconcile billing on a monthly basis