Senior Executive Assistant at Citi

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant Support, Inbox Management, Diary Management, Travel Arrangements, Expense Claims, Organisational Skills, Planning Skills, Multi-tasking, Relationship Management, Confidentiality, Microsoft Office, Concur, Compliance, Communication, Risk Assessment, Client Events

Industry

Financial Services

Description

Citigroup is a multinational financial services company head-quartered in New York, with over 200,000 employees serving clients in 180 countries. In New Zealand, Citigroup has a corporate office in Auckland with around 20 employees providing institutional banking services. We have a rare opportunity for an experienced Senior Executive Assistant to join Citi New Zealand. Working in a fast-paced and close-knit team environment, you will support the CEO with inbox and diary management, arranging internal and external face to face meetings and overseeing multiple video calls per week. You will manage domestic and international travel arrangements including accommodation, visas, client entertainment and expense claims, and interact regularly with other offshore assistants to coordinate conference calls with international offices and across different time zones. This is a broad role that will also complete and coordinate a range of office administration tasks with offshore Citi businesses and functions as you would expect in a smaller team environment. Qualifications & Requirements: 5+ years experience providing executive assistant support, preferably in the banking and finance industry A proactive approach, with the ability to understand the nature of the business and priorities within the team while maintaining a high level of discretion, confidentiality and professionalism Proficient in Microsoft Office and ideally Concur with an ability to quickly gain command of new systems Strong organisational, planning and multi-tasking abilities and the ability to effectively manage conflicting priorities Familiarity with and strict adherence to Citi policy and procedures A willingness to embrace a broader set of tasks that need to be completed across the franchise. Excellent relationship management with the ability to liaise, interact and communicate effectively with stakeholders at all levels, both internally and externally Responsibilities: Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls Coordinate travel arrangements; domestic & international Prepares, reconciles, and tracks expense reports through the Travel and Entertainment Expense system Process and follow-up on Virtual Requests Manage visitors, kitchen and meeting rooms and pay select suppliers Organise select client events and assist in ad-hoc projects as needed Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency. #LI-HYBRID ------------------------------------------------------ Job Family Group: Business Strategy, Management & Administration ------------------------------------------------------ Job Family: Administrative Support ------------------------------------------------------ Time Type: Full time ------------------------------------------------------ Most Relevant Skills Please see the requirements listed above. ------------------------------------------------------ Other Relevant Skills For complementary skills, please see above and/or contact the recruiter. ------------------------------------------------------ Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.

Responsibilities

The Senior Executive Assistant coordinates all aspects of executive-level appointments, meetings, and travel arrangements. They also manage expense reports and assist in organizing client events and ad-hoc projects.