Senior Executive Assistant (EA) to President & MD, UK&I at WSP

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

0.0

Posted On

28 May, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Stakeholder Engagement, Strategic Prioritization, Business Judgement, Communication Skills, Microsoft Office, Digital Productivity Tools, Event Coordination, Travel Management, Briefing Pack Preparation, Process Improvement, Discretion, Professional Services Experience

Industry

Professional Services

Description

What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you. A little more about your role… This is a senior, high-trust Executive Assistant role supporting the President & Managing Director, UK&I. You will act as an extension of the President, owning the flow of information, priorities, and decisions. The role goes beyond traditional administration — you will optimise leadership effectiveness, ensure focus on the highest-value activities, and proactively remove friction from the executive agenda. You will operate with a high degree of autonomy, making decisions within clear guardrails, resolving issues early, and driving pace across the leadership team. Responsibilities will include but are not limited to… * Own and manage the President’s diary, inbox, and priorities based on strategic value * Act as a trusted gatekeeper and priority manager, challenging and reshaping requests where needed * Anticipate needs and ensure the President is always prepared and focused on what matters most * Manage the rhythm and cadence of key leadership meetings (e.g. executive, performance, client reviews) * Ensure meetings are well-structured with clear agendas, decisions recorded, and actions tracked to completion * Proactively track follow-ups and ensure delivery against key priorities * Prepare high-quality briefing packs for clients, investors, and internal stakeholders * Act as a key point of contact for internal and external stakeholders * Draft and coordinate high-quality communications on behalf of the President * Build strong relationships across the leadership team and wider business * Coordinate meetings, events, and travel (UK and international) * Work closely with support functions (e.g. marketing, finance) to deliver high-quality outputs * Drive use of digital tools (including Copilot) to improve productivity and efficiency * Identify opportunities to simplify processes and improve ways of working * Remove friction and resolve issues before escalation * Coach and support other Executive Assistants, contributing to the PA community * Lead by example in professionalism, discretion, and delivery standards What we would be looking for you to demonstrate… * Extensive experience in a senior EA / Executive Assistant role supporting C-suite leaders * Strong business judgement with the ability to prioritise, challenge, and act independently * Excellent communication skills with confidence engaging senior stakeholders * Proven ability to operate in a fast-paced, high-pressure environment * Highly organised with strong attention to detail and follow-through * Discreet, trustworthy, and able to handle sensitive information * Experience in professional services, consultancy, or a similar environment is desirable * Advanced Microsoft Office skills, with confidence using digital tools to improve productivity Please note this role requires office attendance 4 days per week in our London Chancery Lane office. A full job description is available upon request. Imagine a better future for you and a better future for us all. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world. With us, you can. Apply today. We are one of the world’s leading engineering and professional services firms. Our 72,800 passionate people are united by the common purpose of creating positive, long-lasting impacts on the communities we serve through a culture of innovation, integrity, and inclusion. With over 9,000 professionals across the UK and Ireland, we are dedicated to our local communities and propelled by international brainpower. WHAT’S IN IT FOR YOU? Work-life balance At WSP, we understand that work is just one aspect of your life. It’s important to make time for you, your family, friends, interests and your community. Our hybrid working policy offers the flexibility to work from home two days a week, while also providing opportunities to collaborate in our modern offices across the UK. Inclusivity & Belonging We welcome applicants with varied backgrounds and experiences. We enable rewarding careers by encouraging people to bring their whole and authentic selves to work so that our work represents the fullest spectrum of society. We celebrate integrity and treat people with respect, supporting each other and embracing a culture of inclusion and belonging at WSP. We have our employee resource groups bring together employees and allies with different backgrounds to promote our culture of inclusivity. Health & Wellbeing We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme. Our Virtual GP service gives you access to an NHS or Irish Medical Council GP at a time and place that suits you – giving you peace of mind and quick access to medical advice when you need it most. We also provide reasonable workplace adjustments for those in need. Additionally, you can benefit from the Gymflex scheme, which offers up to 40% off annual gym memberships through our WSP flexible benefits program, as well as a comprehensive menopause support package. Flex your time To enhance work-life balance, WSP offers the “WSP My Hour,” allowing you to take one hour each day for personal activities, with the flexibility to make up the time earlier or later that day. We also provide part-time and flexible working arrangements, the option to purchase additional leave, and the ability to use your bank holiday entitlement to suit you. Your development We understand the importance of development and training to you. That’s why we foster a supportive environment that invests in your growth, whether through training, mentoring, or Chartership. #WeAreWSP Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Responsibilities

Act as a high-trust extension of the President & MD by managing priorities, information flow, and the executive agenda. Responsibilities include managing the diary and inbox, coordinating leadership meetings, and drafting high-quality communications for stakeholders.