Senior Executive Assistant at Electra Therapeutics, Inc.

South San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

175000.0

Posted On

17 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Board Relations, Expense Reporting, Stakeholder Management, Project Management, Confidentiality, Microsoft Office Suite, Adobe Acrobat, DocuSign, SharePoint, Problem Solving, Written Communication, Verbal Communication, Organizational Skills

Industry

Biotechnology Research

Description

SUMMARY OF POSITION: Electra Therapeutics is a clinical-stage biotechnology company developing novel therapies targeting signal regulatory proteins (SIRP) for the treatment of immunological diseases and cancer. The Senior Executive Assistant provides high-level administrative support to the Chief Executive Officer and EVP, Strategy & Finance, enabling them to operate effectively in a fast-paced, dynamic environment by anticipating needs, managing competing priorities, and ensuring seamless execution of day-to-day operations. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to thrive in a fast-paced environment with multiple competing priorities. The successful candidate will serve as a trusted point of coordination for the CEO and EVP, Strategy & Finance, managing complex calendars, travel, Board activities, and executive logistics while building strong relationships with internal and external stakeholders. Success in this role requires a high degree of independence, initiative, and sound judgment, with the ability to translate priorities into action with minimal oversight. The ideal candidate has a strong bias toward execution, consistently delivering high-quality results by staying ahead of priorities, removing obstacles, and enabling leadership to focus on the company's highest priorities. KEY RESPONSIBILITIES: Executive Support * Provide dedicated executive support to the Chief Executive Officer and EVP, Strategy & Finance. * Manage highly complex calendars, balancing competing demands while protecting executive time and proactively resolving scheduling conflicts. * Manage complex domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and meeting logistics, while proactively managing schedule changes and ensuring seamless execution. * Ensure executives are thoroughly prepared for meetings and engagements through proactive coordination of logistics, materials, stakeholder communications, and follow-up actions. * Prepare, submit, and reconcile executive expense reports accurately and in a timely manner. * Exercise exceptional judgment in handling sensitive and confidential matters, recognizing when to act independently and when to escalate issues appropriately. Executive Operations & Coordination * Serve as the primary point of contact for internal and external stakeholders on matters relating to the CEO and EVP, Strategy & Finance. * Coordinate executive schedules involving senior leadership, Board members, investors, advisors, legal counsel, and other key stakeholders, exercising sound judgment in balancing competing priorities and making informed scheduling recommendations. * Coordinate Board of Directors and committee meetings, including scheduling, logistics, preparation and distribution of meeting materials, and on-site support as needed. * Approach the role with a collaborative, team-first mindset, building strong partnerships across the organization and contributing positively to a culture of trust, teamwork, and shared success. * Partner with cross-functional teams to coordinate executive priorities and support the successful execution of key initiatives. * Support ad hoc projects, cross-functional initiatives, and other administrative needs across the organization, as appropriate and as bandwidth allows. QUALIFICATIONS: * 10+ years of experience supporting C-level executives, including significant experience supporting a Chief Executive Officer or comparable executive leadership. * Ability to quickly understand organizational priorities and the relative importance of key internal and external stakeholders to effectively prioritize competing executive commitments. * Highly self-directed with the ability to independently prioritize work, execute with urgency and accuracy, and recognize when to act autonomously versus when to seek guidance. * Exceptional organizational, project management, and problem-solving skills, with the ability to anticipate needs, exercise sound judgment, manage highly confidential information, and consistently deliver with exceptional attention to detail. * Demonstrated success supporting executives in a fast-paced, dynamic environment where priorities frequently shift. * Outstanding verbal and written communication skills with the ability to interact professionally and confidently with executives, Board members, investors, consultants, and external stakeholders. * Experience supporting senior executives within biotechnology, pharmaceutical, or other highly regulated industries. * Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel), Adobe Acrobat, DocuSign, SharePoint, and other business productivity tools. * Bachelor's degree preferred.

Responsibilities

Provide high-level administrative support to the CEO and EVP of Strategy & Finance, managing complex calendars and international travel. Coordinate Board of Directors meetings and serve as the primary point of contact for internal and external stakeholders.