Senior Executive Assistant for a Strategy and Brand Consulting Studio at Paired

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

0.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operational Support, Judgment, Anticipation, Systems Design, Clarity Building, Task Management, Communication, Information Processing, Decision Making, Collaboration, Project Management, AI Tools, ClickUp, Google Workspace, Slack, Notion

Industry

Outsourcing and Offshoring Consulting

Description

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location. About the client: 🚀 Our client is a U.S. strategy and brand consulting studio that helps founders and leadership teams clarify strategy, identity, and direction, and then translate that clarity into execution across brand, narrative, and systems. Rather than “running campaigns,” they focus on making the business make sense—internally and externally. Read This First This is not a traditional Executive Assistant role. This position exists to reduce founder cognitive load, convert ambiguity into clarity, and build operational leverage across a fast-moving strategy and creative studio. You will begin with execution and coordination, and are expected to grow into judgment, anticipation, and systems ownership. If you are seeking a task-only support role with fixed instructions, this role will not be a fit. Core Purpose Act as the founder’s operational brain extension. This includes: Turning chaos into clarity Protecting time, attention, and priorities Anticipating needs before they surface Designing simple systems that prevent repeat confusion Acting with judgment, not just responsiveness This role creates leverage. It does not wait for instructions. Who This Role Is For This role is well-suited for someone who has: Operated above their formal title Supported a founder, CEO, or senior leader in a fast-paced environment Experience as an Engagement Manager, Project Lead, Operations Generalist, Founder’s Associate, or high-judgment EA A strong inclination toward systems, structure, and clarity-building Interest in a clear growth path toward Chief of Staff–level responsibility Executive Assistant experience is valuable. Strategic or operational experience is equally valuable. Judgment, ownership, and learning velocity matter more than pedigree. This Role Is Not A passive administrative position A narrow task-execution role A role with constant instructions Suitable for someone uncomfortable with pace, ambiguity, or modern tools Tools Used Daily ClickUp Google Calendar, Docs, Drive Slack Notion AI tools (ChatGPT, Claude) CRM (Bigin or similar) Application Process Instead of a traditional cover letter, shortlisted candidates will complete a Right-Hand Simulation designed to assess: Clarity of thinking Judgment Prioritization Systems instinct Ownership We care more about how you think than how you polish. Final Note This role is for someone who wants to grow alongside a founder, not simply support from the sidelines. If you are energized by responsibility, clarity-building, and becoming a true force multiplier, we want to hear from you. Key Responsibilities1. Founder Operations & Communication (Immediate Ownership) Full ownership of calendar, inbox, scheduling, and follow-through Drafting and responding in the founder’s voice with warmth and precision Summarizing long threads into decisions, actions, and priorities Preparing daily and weekly briefs outlining what happened, what matters, and what requires decisions Filtering noise to keep the founder operating at the correct altitude Success looks like: Clients and partners experience the founder as present and responsive—without the founder being directly in the inbox. 2. Information Processing & Task Conversion Convert voice notes, Slack messages, Looms, meetings, and ideas into clear, actionable tasks Build and manage ClickUp tasks with owners, deadlines, dependencies, and context Track execution across multiple parallel workstreams Relentlessly close loops and ensure follow-through Success looks like: Nothing slips. No chasing. The founder is no longer the bottleneck. 3. Anticipation & Judgment Identify risks and issues before they escalate Prepare decision-ready options without prompting Make judgment calls within agreed-upon guardrails Say “no” or “not now” on the founder’s behalf when appropriate Success looks like: The founder feels mentally and operationally “held.” 4. Systems, Tools & AI Leverage You will actively use and continuously improve: ClickUp (tasks, views, dependencies, dashboards) Google Workspace (Calendar, Docs, Drive) Slack Notion AI tools (ChatGPT, Claude) for drafting, summarization, briefs, and synthesis CRM basics (Bigin or similar) You are expected not only to use systems, but to quietly improve them. Success looks like: Less confusion, fewer handoffs, and faster execution—without added complexity. 5. Coordination Across a Distributed Team Liaise with strategy, design, operations, and delivery collaborators Maintain meeting rhythms, agendas, notes, and follow-ups Ensure the right information reaches the right people at the right time Growth Path: Chief of Staff Track (Months 4–12) As trust and judgment compound, scope expands into: Running internal operating cadence Leading internal initiatives Preparing the founder for key decisions and conversations Representing the founder in selected meetings Designing dashboards, rituals, and operating rhythms Success looks like: You become the second brain of the business.

Responsibilities

The Senior Executive Assistant will act as the founder’s operational brain extension, managing calendar, inbox, and communication while converting chaos into clarity. They will also anticipate needs, design systems, and ensure effective task execution across the studio.