Senior Executive Assistant at HubSpot

, , United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

123600.0

Posted On

16 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Coordination, Discretion, Project Support, Expense Reporting, Vendor Management, Team Collaboration, Mentorship, Communication Skills, Organizational Skills, Proactive Approach, Attention to Detail, Customer Service, Stakeholder Management, Problem Solving

Industry

Software Development

Description

POS-30033 We are seeking a Senior Executive Assistant to join HubSpot's Product Pillar to support our Chief Product & Technology Officer. This Senior EA should be passionate about providing exceptional support, acting as a valued member of the CPTOs support team and intentionally representing their office with enthusiasm. In this role, you’ll get to: Manage their daily calendar and global travel needs, handling all incoming/outgoing meeting requests. Coordinating a high volume of meetings with senior external stakeholders. Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives. Provide proactive support, seeing around corners, predicting upcoming roadblocks and helping your executive navigate seamlessly through. Support in the preparation of All Team meetings and team offsites - this may include ownership of the agenda, managing logistics and pulling content together. Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors. Collaborate with a team of HubSpot Executive Assistants, acting as a mentor for more junior team members and supporting cross-team backup support / broader company initiatives. We are looking for people with: Proven track record of success providing administrative support in a high-performing, fast-paced, global environment. Experience supporting senior leadership and managing multiple stakeholders. High level of professionalism, acting as a representative of their executives and HubSpot in all internal and external interactions. Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request. Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication. Outstanding organizational skills. Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts. The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests. Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail. Flexible and able to handle ad hoc issues that may arise outside of core business hours. Availability to travel, approximately 20% of the time to support executive onsite needs. A passion for HubSpot’s commitment to our culture and goal of creating exceptional employee experiences. Pay & Benefits The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons. This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy. Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better. At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community. Annual Cash Compensation Range: $82,400—$123,600 USD We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form. At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections. If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here. India Applicants: link to HubSpot India's equal opportunity policy here. About HubSpot HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers. At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow. We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too. Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world. Explore more: HubSpot Careers Life at HubSpot on Instagram By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot's Recruiting Privacy Notice for details on data processing and your rights.

Responsibilities

The Senior Executive Assistant will manage the Chief Product & Technology Officer's daily calendar and global travel needs while coordinating a high volume of meetings with senior external stakeholders. They will also provide proactive support for high-priority projects and strategic initiatives.