Senior Executive Assistant at iBio, Inc.

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

148771.0

Posted On

19 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Event Planning, Travel Coordination, Project Tracking, Contract Administration, Data Room Management, Document Preparation, Stakeholder Liaison, Brand Management, Microsoft Office Suite, SharePoint, Teams, Communication, Problem-Solving, Discretion

Industry

Biotechnology Research

Description

Description About iBio iBio, Inc. is a preclinical stage biotechnology company leveraging the power of Artificial Intelligence (AI”) for the development of hard-to-drug precision antibodies in the cardiometabolic and obesity space. Our core mission is to harness the potential of AI and machine learning (“ML”) to unveil novel biologics which other scientists have been unable to develop. Through our innovative AI Drug Discovery Platform, we have been able to identify differentiated molecules aimed to address unmet needs by current glucagon-like peptide-1 (“GLP-1”) receptor agonists. For more information, visit www.ibioinc.com or follow us on LinkedIn. The Opportunity At iBio, Inc., the Senior Executive Assistant will provide high-level administrative support to the Executive Team and, when appropriate, extend support to other stakeholders. This position is essential to the effective operation of the executive team and to advancing broader organizational priorities. The Senior Executive Assistant manages complex calendars across time zones, coordinates meetings and events, prepares and organizes executive-level materials, manages the administration of contractual documents and data rooms, supports key initiatives and special projects by tracking milestones, preparing materials, and ensuring progress against timelines. What You’ll Do: Executive Calendar & Scheduling Management: Manage the executive team’s complex, dynamic calendars across multiple time zones, prioritizing meetings, resolving conflicts, and coordinating logistics including agendas, IT setup, and supporting materials. Meeting, Event & Conference Coordination: Plan, organize, and execute internal and external meetings, corporate events, offsites, conferences, and celebrations. Oversee registrations, scheduling, deadlines, and logistics to ensure seamless execution. Travel & Itinerary Management: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and conference schedules, with proactive troubleshooting and flexibility for last-minute changes. Project, Initiative & Contract Support: Support key initiatives, special projects, and cross-functional programs by tracking milestones, preparing materials, and ensuring timely completion. Oversee administration of contract lifecycle process in collaboration with CLO and cross-functional teams, ensuring compliance with organizational policies and legal requirements. Data & Document Management: Manage virtual data rooms, ensuring secure document organization, controlled access, and data integrity. Prepare executive-level documents, presentations, and reports. Executive, Board & Stakeholder Support: Provide operational and administrative support to the CEO & CSO, other executive leadership team members, and the Board of Directors, including meeting scheduling, communications, and materials preparation. Serve as a primary liaison to internal teams, external partners, and key stakeholders with professionalism and discretion. Brand & Communications Management: Lead coordination between communication partners and internal stakeholders. Ensure content execution across communication channels aligns with iBio’s brand standards and organizational objectives. Support the CFO and other department heads with administrative tasks as time permits. Perform other responsibilities as required to support the CEO & CSO, and executive office. Requirements What We’re Looking For: Bachelor’s degree required (Business, Communications, or English preferred). 10+ years of executive-level administrative support, in biotech or pharma environment is required. Proven track record supporting senior executives with complex, high-volume workloads and competing priorities. What Sets You Apart: Executive & Board Support: Demonstrated experience providing operational and administrative support to C-suite executives and the Boards of Directors, including meeting coordination, materials preparation, and communications management. Project, Contract, and Event Management: Experience managing cross-functional initiatives, special projects, and contract lifecycles. Skilled in planning and executing corporate events, offsites, conferences, and executive meetings with professionalism and attention to detail. Technical Skills: Strong command of Microsoft Office Suite, cloud-based collaboration tools (e.g., SharePoint, Teams), and virtual data room management. Able to leverage technology to streamline operations and maintain data integrity. Communication & Interpersonal Skills: Exceptional written and verbal communication, including document preparation, editing, and professional correspondence. Able to liaise effectively with internal stakeholders, external partners, and senior leadership. Organizational & Problem-Solving Abilities: Highly organized, proactive, and detail-oriented with the ability to anticipate executive needs, manage multiple priorities, and resolve issues decisively. Confidentiality & Professionalism: Proven ability to handle sensitive and confidential information with integrity and discretion. Flexibility & Agility: Availability to support executives during non-business hours as needed. Comfortable assisting with physical event setup, vendor coordination, or other ad-hoc operational tasks. Personal Attributes: Collaborative, adaptable, and composed under pressure, with a solutions-oriented mindset and a commitment to operational excellence. At iBio, your expertise will shape the future of biologics, with opportunities to drive innovation, collaborate with top scientists, and make a real-world impact. Bring your expertise. Lead with vision. Drive discoveries that change lives. California Base Salary Range The expected annual base salary for this position ranges from $112,231.00 to $148,771.00, plus bonus, equity, and comprehensive benefits. The base salary range reflects the target range for this position, but individual pay will be determined by various factors, including the qualifications of the individual applicant for the position, years of relevant experience, job-related skills, relevant education attained, work location, and organizational needs. This range may be modified in the future. A discretionary annual bonus may be available based on individual and Company performance. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability, veteran status or other protected classes. What do we offer? We provide competitive and comprehensive benefits to our employees. Below are some highlights of our benefits: Medical, Dental, and Vision Insurance Options Flexible Time Off Our company observes seven designated holidays each calendar year. 401(k) with Company Match as described in plan documents. Life and Disability Insurance Short-term and long-term disability insurance EEO Statement iBio is proud of its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status. iBio is committed to helping individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at iBio, please email ibio_peopleculture@ibioinc.com for further assistance. Please note that this email address is intended only to request an accommodation as part of the application process. Any other correspondence will not receive a response. Notice to Recruiters Thank you for your interest in iBio and our recruitment opportunities. Recruiting and employment are managed through the Human Resources Department. iBio requires a signed agreement be in place prior the presentation of any candidates. We ask that recruiters and agencies do not contact or solicit employees or managers in an attempt to present candidates. iBio will not be obligated or responsible for any requested fees to candidate resumes that are unsolicited and or submitted to hiring managers without a written agreement between iBio and any recruiters and agencies.

Responsibilities

The Senior Executive Assistant will provide high-level administrative support to the Executive Team, managing complex calendars across time zones, coordinating meetings and events, and preparing executive-level materials. This role also involves managing contractual documents, supporting key initiatives by tracking milestones, and overseeing virtual data rooms.