Senior Executive Assistant at IONQ INC

, , United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

145659.0

Posted On

17 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Expense Reporting, Inbox Management, Project Management, Budgetary Partnership, Google Workspace, Strategic Triage, Stakeholder Management, Business Acumen, Meeting Lifecycle Management

Industry

Computers and Electronics Manufacturing

Description

About IonQ: IonQ, Inc. [NYSE: IONQ] is the world’s leading quantum platform and merchant supplier - delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ’s newest generation of quantum computers, the IonQ Tempo, is the latest in a line of cutting-edge systems that have been helping customers and partners including Amazon Web Services, and AstraZeneca achieve 20x performance results and accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. In 2025, the company achieved 99.99% two-qubit gate fidelity, setting a world record in quantum computing performance. Headquartered in College Park, Maryland, IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom. Our quantum computing services are available through all major cloud providers, while we also meet the needs of networking and sensing customers across land, sea, air, and space. IonQ is making quantum platforms more accessible and impactful than ever before. Location: This position can work onsite or hybrid from one of our offices or fully remote in the US. East Coast preferred. Travel: Up to 10% Job ID: 1472 The Role: IonQ is seeking a Senior Executive Assistant with the business acumen, discretion, and professional maturity to support members of our Leadership Team. This role is highly integrated into the daily operations of IonQ’s leadership, requiring a strategic partner who can deliver exceptional administrative support while engaging meaningfully across the organization. The ideal candidate operates as a force multiplier—enabling executives to stay focused on strategic priorities by expertly managing schedules, communications, and key initiatives in a fast-paced, evolving environment. Responsibilities: Executive Support: Provide comprehensive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting. Inbox & Communication Manage executive inboxes by triaging emails, responding on behalf of executives when appropriate, synthesizing key information, and prioritizing urgent matters. Proactive Scheduling: Independently manage and prioritize scheduling based on shifting business needs, project timelines, and organizational priorities. Meeting Lifecycle Management: Attend key meetings, capture detailed notes, track action items, and ensure timely communication with stakeholders. Budgetary Partnership: Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met. Project & Program Management: Lead inter- and intra-departmental projects by developing action plans, maintaining project trackers, and driving accountability across stakeholders. Travel Coordination: Arrange complex domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation. Expense & Documentation: Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement. Strategic Triage: Assess requests for executive time, determining priorities, delegations, or declines; conduct initial discovery to evaluate necessity of executive involvement. Ad Hoc Support: Execute special assignments and administrative tasks as needed to support the office of the executive. Requirements: 10+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives. Experience operating within a fast-paced technology environment, including direct inbox and executive workflow management. Strong business acumen with the ability to understand industry terminology, workflows, and basic financial processes. Demonstrated sound judgment and decision-making in managing executive priorities and communications. 10+ years of experience coordinating complex domestic and international travel. Proven ability to manage multiple executive stakeholders and navigate competing priorities. Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs) Preferred Qualifications: 12+ years of total administrative experience, emphasizing long-term partnership with senior leadership. A background or education in a technical field (Hardware, Software) or Finance is highly beneficial. Formal project management experience or certification. The approximate base salary range for this position is $112,500 - $145659. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site. Compensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available. Our benefits include comprehensive medical, dental, and vision plans, matching 401(k), unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment. At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued. We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer. US Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying “U.S. Person” (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law. US Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law. If you are interested in being a part of our team and mission, we encourage you to apply!

Responsibilities

Provide high-level administrative support to the leadership team, including complex calendar, travel, and inbox management. Act as a strategic partner by managing key initiatives, tracking action items, and collaborating with Finance on budgetary requests.