Senior Executive/Assistant Manager, Research Admin at Nanyang Technological University Singapore

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant Administration, Fund Utilisation, Procurement, Manpower Coordination, Compliance, Budget Monitoring, Stakeholder Management, Process Improvement, Digitalisation, Documentation Submission, Travel Arrangements, Reporting, Data Analytics, Workflow Automation, Secretariat Support, Project Coordination

Industry

Education Administration Programs

Description

Established in 1981, the School of Electrical and Electronic Engineering (EEE) https://www.ntu.edu.sg/eee is one of the founding Schools of the Nanyang Technological University (NTU). Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest and most research-active EEE schools globally, with more than 120 faculty and over 5,000 undergraduate and postgraduate students. We are seeking a highly motivated individual to join our Research Administration Office as an Assistant Manager / Senior Executive. As an Assistant Manager / Senior Executive, you will support the efficient execution and compliance of research grants, manage fund utilisation, and coordinate research manpower and procurement activities. You will work closely with faculty, research groups, and internal administrative units to ensure that research projects are delivered smoothly and in accordance with university and funding requirements. You will also support research-related events and contribute to digitalisation and process improvements within the School. Key Responsibilities: Provide comprehensive administrative support to faculty including procurement, claims, travel arrangements and documentation submissions. Support pre- and post-award grant administration including proposal preparation, reporting, compliance and documentation requirements. Monitor grant expenditure, burn rates, budget utilisation and timelines, and highlight risks for PI intervention. Coordinate procurement for research equipment, consumables, software and services in accordance with DOA and grant funding terms. Support recruitment and appointment processes for research manpower (e.g., RAs, RFs, Postdocs), including contract renewals and onboarding. Organise and support research seminars, academic visits and research-related events, including logistics, funding paperwork and documentation. Liaise with Research Office, Finance, HR, vendors and external stakeholders to resolve budgetary, compliance or process-related issues. Maintain accurate datasets for research reporting and performance indicators for internal and external submissions. Contribute to workflow digitalisation, dashboard development and process improvements to enhance operational efficiency. Support academic processes such as exam administration, and mark entry. Provide secretariat support for committees and meetings, including agenda preparation, minute-taking and follow-up tracking. Qualifications: Bachelor’s degree. At least 3 years of relevant experience in research administration, grants management, procurement, research finance, or project coordination (experience in a tertiary or research environment preferred). Strong communication, good organisational, and stakeholder management skills. Ability to work collaboratively in a fast-paced diverse team environment. Previous experience in data analytics or statistical analysis is advantageous. Experience or IT skillsets with workflow automation, data digitalisation, reporting tools or AI-based tools will be considered an advantage. Experience in budget management, project coordination and stakeholder engagement, with capacity to support multiple stakeholders and diverse administrative functions. We regret that only shortlisted candidates will be notified. Hiring Institution: NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive

Responsibilities

The role involves supporting the efficient execution and compliance of research grants, managing fund utilization, and coordinating manpower and procurement activities for research projects. Key duties include providing administrative support to faculty, monitoring grant expenditures, and liaising with various internal and external stakeholders.