Senior Executive Assistant at Ministry of Health - Manatū Hauora

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

21 Sep, 26

Salary

80226.0

Posted On

23 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Stakeholder Management, Communication, Organizational Skills, MS Office, Public Sector Protocols, Event Coordination, Relationship Building, Priority Management, Confidentiality

Industry

Government Administration

Description

Wellington based | Full-time | Permanent 4.4 weeks annual leave | Wellness allowance after 12 months Midpoint of $80,226, dependent on experience Ko tōu ake mahi - What you’ll do This is an exciting opportunity for a highly organised Senior Executive Assistant to support senior leaders and contribute to the delivery of impactful work across the Performance & Governance group. Supporting three Directors, you’ll thrive in a fast-paced, collaborative environment where exceptional communication skills, organisational expertise, initiative, and relationship-building capability are essential. Positioned at the centre of operations, you’ll ensure leaders are well supported, priorities are effectively managed, and the wider team is set up for success. If you enjoy variety, take a proactive approach, and are committed to delivering high-quality work, this role offers both challenge and meaningful impact. Provide proactive, high-quality support to senior leaders by managing diaries, communications, and priorities to ensure the smooth running of their day-to-day activities Coordinate meetings, briefings, and events end-to-end, including logistics, documentation, and follow-up actions Anticipate needs and manage competing priorities, identifying risks and ensuring key deadlines and deliverables are met Enable executive and ministerial processes by triaging requests, coordinating inputs, and maintaining oversight of sensitive matters. Build strong working relationships across the Ministry and with external stakeholders, acting as a key point of coordination and collaboration Contribute to continuous improvement by enhancing administrative processes, supporting onboarding, and maintaining high standards of accuracy, confidentiality, and professionalism Ko ngā pūkenga ōu - What you’ll bring Demonstrated experience working within the machinery of government, with a strong understanding of public sector processes, protocols, and stakeholder environments Exceptional organisational skills, with the ability to prioritise effectively, manage competing demands, and deliver high-quality work to tight deadlines Strong judgement, discretion, and professionalism, particularly when handling sensitive information and supporting senior leaders Highly developed communication and relationship management skills, with the ability to work collaboratively and build effective relationships at all levels Experienced EA with strong MS Office capability and confidence engaging across senior stakeholders, including Ministers’ offices where required Ngā hua o tō mātou whare - What we bring Discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, we value the authentic ‘you’, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare. We are committed to fostering an inclusive and respectful environment, welcoming applicants from diverse backgrounds. We value the unique perspectives and experiences each individual brings. Please contact us if you require any support to ensure the recruitment process is accessible. Me pēhea te tono mai - How to apply Applications close midnight Tuesday 7th July 2026. Click here to view the position description. Please follow the online process at our Careers Website to apply. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz. Please note: We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date. We are not receiving recruitment agency submissions at this time. The Ministry of Health is steward of the New Zealand health system and the lead advisor to Government on health. Our overarching goal is for all New Zealanders to live longer and in better health to have an improved quality of life. As steward, we set the direction across the health system so we and others can make informed decisions and prioritise resources accordingly. We advise the Government on health policy, and regulate and monitor the health system, to ensure all New Zealanders have access to health care for better health outcomes. Our role is to create an environment where all New Zealanders are supported to stay well and where all parts of the health system are supported to operate at their best.

Responsibilities

Provide high-level administrative support to three Directors by managing diaries, communications, and priorities. Coordinate end-to-end meetings and briefings while facilitating executive and ministerial processes.