Senior Executive Assistant at Palo Alto Networks

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

163000.0

Posted On

05 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Program Management, Calendar Management, Travel Coordination, Confidentiality, Communication Skills, Organizational Skills, Interpersonal Skills, AI Tools, Event Planning, Financial Management, Problem Solving, Adaptability, Time Management, Team Collaboration, Professionalism

Industry

Computer and Network Security

Description

Company Description Our Mission At Palo Alto Networks® everything starts and ends with our mission: Being the cybersecurity partner of choice, protecting our digital way of life. Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are. Who We Are We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes. Job Description Your Career We are seeking an exceptional Senior Executive Assistant to support these senior leaders within the People Team: SVP, Global Talent Org & People Sciences VP, Talent Acquisition Sr. Director, Communications Sr. Director, PBP Product This is a high-impact role requiring impeccable discretion, a proactive mindset, and the ability to operate with urgency and precision in a fast-paced environment. The role is unique in its focus on both administrative support and program management. This is an office-based position at our headquarters in Santa Clara, CA. On-site presence is essential to support our team effectively. Your Impact 1. Strategic Program & Financial Management Create, track, and manage Purchase Orders (POs) for the Global Talent Organization (GTO). Program management experience is a strong plus, as a significant part of the role will be managing the PO process across GTO, in addition to calendar and expenses. Agenda management for GTO leads team meetings, Talent Enablement Team meetings and AMA forums. 2. Executive Administrative Support Proactively manage complex, global calendars, coordinate complex meetings, and organize executive leadership sessions. Oversee domestic and international travel arrangements, itineraries, and expense reports. Maintain high levels of confidentiality, professionalism, and executive presence at all times. 3. AI Readiness AI-ready or comfortable with AI tools would be a significant plus to- Boost Efficiency: Automate routine administrative tasks (e.g., expense reconciliation, drafting emails, synthesizing data) using AI, thereby freeing the EA for higher-level support. Optimize Executive Time: Utilize intelligent scheduling tools for complex global calendars, proactively managing time and resolving conflicts. Enhance Strategic Output: Leverage AI for superior information management, including creating concise meeting briefings and generating automated meeting action items, directly supporting the required follow-up duties. Demonstrate Growth: Signal an adaptable, resourceful, and future-proof mindset, positioning the EA to effectively scale support as the organization evolves. 4. Collaboration & Event Planning Plan and execute internal team events, leadership meetings, and large-scale gatherings such as all-hands sessions. Partner with other Executive Assistants across the People Team and broader company to ensure seamless coordination. Qualifications Your Experience Proven experience as an Executive Assistant supporting VP/SVP-level leaders. 2+ years of experience, ideally in a high-growth or global environment, with program management skills valued highly. Seeking a candidate with a specific blend of executive experience and operational acumen. While the job requires supporting executive-level leaders, earlier-in-career talent with the requisite skills and growth mindset is preferred. Excellent organizational, written, and verbal communication skills. Strong learning / growth mindset and comfort working in a dynamic environment. Working with AI tools would be a significant plus. Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization. Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting. Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools. Additional Information The Team Our People team at Palo Alto Networks works throughout the organization to enable...you guessed it, people. We’re one team – driven to one mission statement. Each piece matters, and within the people team, you are focused on enabling our teams to resolve the world’s most challenging cybersecurity threats. You will be part of a growing, passionate, and dynamic team with an opportunity to work on challenging and exciting projects – centered on what we believe is one of the most significant mission statements in the world. Compensation Disclosure The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/commissioned roles) is expected to be between $101000 - $163000/YR. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here. Our Commitment We’re problem solvers that take risks and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [email protected]. Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics. All your information will be kept confidential according to EEO guidelines.

Responsibilities

The Senior Executive Assistant will provide high-impact administrative support to senior leaders within the People Team, managing complex calendars, travel arrangements, and program management tasks. This role requires a proactive mindset and the ability to operate with urgency in a fast-paced environment.