Senior Executive Assistant at Pavago

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

0.0

Posted On

24 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Communications, Travel Coordination, Project Management, Stakeholder Management, Meeting Coordination, Administrative Management, Expense Tracking, Discretion, Professionalism, Microsoft Office Suite, Google Workspace, Asana, Monday.com, Notion, Trello

Industry

Staffing and Recruiting

Description

Senior Executive Assistant (CEO & C-Suite Support) – Remote Remote | Full-Time | Executive Support | U.S. Business Hours Hiring for Our Client Our client is seeking an experienced Senior Executive Assistant to provide high-level support to executive leadership. This role serves as a strategic partner to the CEO and senior leadership team, ensuring seamless operations, effective communication, and efficient execution of key priorities. This position is ideal for a highly organized, proactive professional who thrives in fast-paced environments, handles confidential information with discretion, and excels at managing competing priorities. Key ResponsibilitiesExecutive Calendar & Time Management Manage complex executive calendars across multiple time zones Coordinate internal and external meetings Prioritize schedules and protect executive focus time Resolve scheduling conflicts proactively Prepare agendas, meeting materials, and executive briefings Executive Communications Manage and prioritize executive email communications Screen calls and correspondence on behalf of leadership Draft, edit, and proofread professional communications, reports, and presentations Serve as a key point of contact for internal and external stakeholders Maintain professional and diplomatic communication at all times Travel & Logistics Management Coordinate domestic and international travel arrangements Manage flights, accommodations, transportation, and itineraries Prepare detailed travel plans and briefing materials Handle last-minute travel changes and scheduling adjustments Track and reconcile travel-related expenses Project & Operations Support Support strategic initiatives and executive projects Track deliverables, deadlines, and action items Coordinate cross-functional teams and stakeholders Conduct research and prepare executive summaries Assist leadership with operational and administrative priorities Meeting & Event Coordination Organize executive meetings, board meetings, off-sites, and company events Prepare presentations, reports, and briefing documents Take meeting notes and distribute action items Coordinate logistics, virtual meetings, and event requirements Administrative Management Maintain confidential records, contracts, and documentation Manage expense reports, invoicing, and budget tracking Improve administrative systems and processes Support document organization and executive office operations Required Qualifications 5+ years of Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations experience Proven experience supporting CEOs, founders, presidents, or C-Suite executives Experience managing complex calendars, executive communications, and high-priority projects Strong organizational and project management skills Excellent written and verbal communication skills High level of discretion, professionalism, and confidentiality Ability to manage multiple priorities in a fast-paced environment Preferred Qualifications Bachelor’s degree in Business Administration, Communications, or a related field Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations Experience coordinating domestic and international travel Experience preparing executive presentations and reports Experience working with board members and senior stakeholders Technical Skills Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) Project management platforms such as: Asana Monday.com Notion Trello Video conferencing platforms: Zoom Microsoft Teams Google Meet Expense and travel management tools What Success Looks Like Executive schedules run efficiently with minimal oversight Priorities, meetings, and projects stay organized and on track Leadership receives timely support and communication Travel and logistics are managed seamlessly Confidential information is handled with professionalism Administrative processes continuously improve and scale Ideal Candidate Highly organized and detail-oriented Proactive and resourceful Strong problem solver Excellent communicator Calm under pressure Trustworthy and discreet Comfortable working independently in a remote environment

Responsibilities

Provide high-level strategic support to the CEO and C-suite, managing complex calendars, communications, and international travel. Coordinate executive projects, board meetings, and operational priorities to ensure seamless business execution.