SJ is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.
Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future.
A global urban, infrastructure and managed services consulting firm with over 70 years of track record in successful project delivery,
Please visit our website: www.surbanajurong.com
Role Overview
This hybrid role provides high-level executive and governance support to the Chair and Members of the SJ Council of Engineering Excellence (CoEE), ensuring the smooth operation of strategic and technical leadership forums across SJ Group’s global engineering functions. The successful candidate will be a proactive, highly organised professional with a strong ability to manage complex schedules, communications, and committee governance processes.

Executive Assistant Duties

• Manage complex calendars, international travel, and meeting logistics across time zones.
• Coordinate travel bookings, approvals, expenses, and procurement in line with company policies.
• Screen emails and track key actions and initiatives.
• Prepare reports, presentations, and briefing materials for senior stakeholders.
• Maintain confidentiality and act as a trusted liaison across departments and regions.
• Identify and address opportunities for process improvement.
• Provide ad-hoc cover for other Senior Assistants as needed.

Committee Secretary Duties

• Maintain a rolling schedule of committee business and strategic initiatives.
• Schedule and coordinate meetings, prepare agendas, and ensure meetings run to time.
• Draft and distribute meeting papers, minutes, and action trackers.
• Communicate outcomes and follow up on actions across global stakeholder groups.
• Support committee budget tracking and resource allocation.
• Coordinate logistics for global events (e.g., Townhalls, Workshops, Leadership Forums).
• Support governance of subcommittees (e.g., TLGs, GECs, E&T Working Groups).
• Maintain governance records and ensure compliance with confidentiality standards.
• Manage and update CoEE intranet pages in collaboration with Brand & Communications.

Qualifications

• Proven experince supporting executives or working directly with senior stakeholders.
• Proficient in in all programmes in Microsoft Office 365.
• Strong calendar management and travel coordination (domestic & international).
• Excellent verbal and written communication.
• Highly organised with attention to detail.
• Discretion, diplomacy, and sound judgment.
• Comfortable working across time zones.

What we offer you:
SJ Group is a growing, fast-paced business which offers birthday leave, corporate health insurance rates, paid parental leave, recognition awards, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged.
Reasonable Adjustments
We are committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any reasonable adjustments or additional support—such as receiving the application form in an alternative format—please don’t hesitate to contact our recruitment team.
Your experience throughout the application process is important to us. We welcome feedback on how we can improve and are happy to provide any further information you may need to help you make an informed decision about joining us.
If there’s anything more we can do to support you, please let us know, we’re here to help.
Agency
Please note that any unsolicited resumes or CVs submitted through our website or directly to SJ Group employees’ personal email accounts will be considered the property of Robert Bird Group. As such, we will not be liable for any agency fees associated with these submissions.
To be recognized as an authorized recruitment agency or search firm for SJ Group, a formal written agreement must be in place. Additionally, agencies must be invited by our Recruitment Team to submit candidates for specific roles.
We appreciate your cooperation and understanding.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

Executive Assistant Duties

• Manage complex calendars, international travel, and meeting logistics across time zones.
• Coordinate travel bookings, approvals, expenses, and procurement in line with company policies.
• Screen emails and track key actions and initiatives.
• Prepare reports, presentations, and briefing materials for senior stakeholders.
• Maintain confidentiality and act as a trusted liaison across departments and regions.
• Identify and address opportunities for process improvement.
• Provide ad-hoc cover for other Senior Assistants as needed

Committee Secretary Duties

• Maintain a rolling schedule of committee business and strategic initiatives.
• Schedule and coordinate meetings, prepare agendas, and ensure meetings run to time.
• Draft and distribute meeting papers, minutes, and action trackers.
• Communicate outcomes and follow up on actions across global stakeholder groups.
• Support committee budget tracking and resource allocation.
• Coordinate logistics for global events (e.g., Townhalls, Workshops, Leadership Forums).
• Support governance of subcommittees (e.g., TLGs, GECs, E&T Working Groups).
• Maintain governance records and ensure compliance with confidentiality standards.
• Manage and update CoEE intranet pages in collaboration with Brand & Communications