Senior Executive Assistant to Chief Executive Officer at Future Fund Australia

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Scheduling, Communication, Document Management, Travel Coordination, Stakeholder Engagement, Process Improvement, Team Leadership, Microsoft Outlook, Microsoft Word, Microsoft 365, Collaboration Tools, Time Management, Adaptability, Judgement, Discretion

Industry

Financial Services

Description

About Future Fund At the Future Fund, we’re for future minds – like yours. The new investors and creators who thrive on different thinking and doing it together. Those who glimpse opportunity before it strikes and step up every day to grab it. The Future Fund is Australia's Sovereign Wealth Fund, managing over $310 billion across seven public asset funds with the same purpose: growing Australia’s future. We are a global investor and work closely with world leading investment organisations to access the best investment ideas. Where others see challenges, we see more interesting investment experiences. Every person, every skillset, every mindset is an asset. We’ve got every future generation to consider, yet our approach to investing is incredibly pure: we think about it deeply, and daily. Ours is a culture where great people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference. Are you Futureminded? Let’s create what’s next. The Opportunity Provides high-level executive support to the Chief Executive Officer, ensuring the smooth and efficient operation of the CEO Office. This role is responsible for managing a wide range of administrative and strategic support tasks, often operating independently with minimal supervision. Success in this role requires exceptional judgement, discretion, and the ability to engage empathetically with stakeholders across all levels of the Agency. Operating in a fast-paced environment, the Senior Executive Assistant must be proactive, resourceful, and adaptable, often working under tight deadlines while maintaining a professional and approachable manner. The role demands strong coordination skills, the ability to anticipate the CEO’s needs, and a commitment to delivering high-quality outcomes. Working closely with the Director, CEO Office and other members of the CEO Office, the Senior Executive Assistant plays a key role in supporting the CEO’s objectives and broader Agency priorities. This includes managing complex scheduling, preparing briefing materials, coordinating communications, and facilitating joined-up collaboration across business units to reinforce the Agency’s strategic cohesion and culture. Key Responsibilities Support the CEO’s Activities • Manage appointments and priorities for the CEO, ensuring coordination of daily activities, meetings, briefing materials, workflow, travel, calls, and functions. • Oversee the CEO’s email inbox, identifying items for action, developing prioritisation processes, and maintaining appropriate filing systems. • Prepare and edit correspondence, presentations, reports, and documents in a concise and professional manner, aligned with the Agency’s branding framework. • Ensure documents are appropriately stored and maintained in the electronic document management system (e.g., Objective). • Coordinate domestic and international travel and accommodation for the CEO, including preparation of all supporting information. • Collaborate with the Director, CEO Office and other team members to ensure the efficient operation of the CEO Office and its supporting functions. • Review and improve existing systems and processes to enhance effectiveness and responsiveness. Assist with the Management of Key Relationships • Develop and maintain effective relationships with key internal and external stakeholders, including senior contacts across government and industry. • Support the preparation and coordination of correspondence and engagement materials. • Build a strong understanding of the CEO’s key relationships and strategic priorities to support effective engagement. Play a Leadership Role for the Executive Support Team • Act as a role model and source of counsel for the Executive Support Team, leading the development of standards, training, coordination, and process improvement. • Promote a culture of openness and continuous improvement through the constructive sharing of ideas. • Role model the Agency’s vision, values, and culture in all interactions and activities. About You Qualifications • Formal studies in Business Administration or related work experience preferred but not essential. Knowledge and Experience • Extensive experience working as an executive assistant to C level executives, preferably in the finance or investment industry. • Familiarity with online collaboration tools (MS Teams, Skype, Zoom). • Advanced user of Microsoft Outlook and Word. Good knowledge of common software packages including Microsoft 365 (PowerPoint, Excel, Visio) and document management tools (Objective is preferred). • Knowledge of Board paper management tools (Diligent is preferred). • Experience at dealing with busy senior people. • The ability to manage multiple competing priorities and manage time effectively. • Proven experience to adapt in a fluid and ever-changing environment. Applicants for this role should hold Australian Citizenship. Please note that this role is open to Australian Public Services employees only. We Are For Everyone At Future Fund, we are better for our differences. Every person, every skillset, every mindset is an asset. We want everyone to feel comfortable bringing their authentic selves to work. Which is why we’re looking for future minds like yours. Your past experiences help us expand our collective knowledge, add value and create something better. When doing your job means Australia has more money to invest in renewables, education, healthcare and medical breakthroughs – there’s a tangible impact to what we do. And we want you to be part of it. Are you Futureminded? Learn more about us at our LinkedIn Life page. The Future Fund acknowledges the Traditional Custodians of the lands and waters on which we live and work. We pay respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples as we work to create meaningful change for reconciliation. Job Posting End Date 07/11/2025 At Future Fund, we’re for future minds. Those who glimpse opportunity before it strikes and step up every day to grab it. The new investors, who thrive on different thinking and doing it together. We’re growing Australia’s future. Every person, every skillset, every mindset is an asset. No two future minds think the same, yet we all start each day on the same page. Ours is a culture where great people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference. To learn more about our recruitment process and our organisation visit our LinkedIn page or the Careers page of our website.

Responsibilities

The Senior Executive Assistant provides high-level support to the CEO, managing appointments, communications, and travel arrangements. This role also involves coordinating with the CEO Office team to ensure efficient operations and support the CEO's objectives.