Senior Executive Assistant to the CEO at SendCutSend Inc

Reno, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

145000.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Meeting Logistics, Professional Communication, Confidentiality, Project Coordination, Google Workspace, Microsoft Office, Problem Solving, Time Management, Research, Administrative Process Improvement, Stakeholder Management, Event Planning, Organization

Industry

Industrial Machinery Manufacturing

Description

Description As the Senior Executive Assistant, you will be supporting the CEO /Founder directly, with backup support for the President as needed. This role keeps the Office of the CEO running: calendar, travel, follow-ups, board meeting logistics, and the hundred small things that keep a fast-moving company from dropping the ball. This person will learn the ins and outs of the company, be able to predict needs and not wait to be asked. They will see what’s coming and handle it before it’s an issue. This role has a wide range of responsibilities, one day you are coordinating a board dinner and working with investors' offices to lock a meeting date. The next day, you are ordering equipment for the shop or driving across town to pick something up. Every task, big or small, gets the same level of care. If errands sound beneath you, this is the wrong role. If being the most reliable person in the building sounds like a point of pride, keep reading.. Why SendCutSend? SendCutSend is an on-demand manufacturing company specializing in custom sheet metal and CNC machining. We serve more than 150,000 engineers, fabricators, and businesses across the U.S. and Canada. We operate out of five facilities located in Nevada, Kentucky, and Texas. Our business is built on reliability, accountability, quality, and constant improvement. Everyone here plays a real role in our success. We value people who are collaborative, innovative, and committed to detailed high-quality work. We’re scaling fast and building the future of manufacturing. If you’re excited to join the team and grow with us, we want to hear from you! What you’ll do Manage the CEO's calendar with sound judgment and authority weighing competing priorities ensuring the CEO’s time consistently goes toward the highest-impact work. Coordinate all aspects of executive meetings, including scheduling, agendas, meeting materials, logistics, attendee communications, meeting minutes, and follow-up on action items. Serve as the primary point of contact for the Office of the CEO, coordinating communications with board members, executives, employees, customers, business partners, and external stakeholders. Draft, proofread, and coordinate with internal and external communications teams on behalf of the Office of the CEO, including customers, staff members, and partners. Prepare agendas, meeting notes, and follow-up action items, working closely with Comms teams. Monitor commitments, deadlines, and deliverables, providing proactive and professional follow-up to ensure timely completion of action items across the organization, including executive leadership. Anticipate needs before they're spoken: prep materials before they're requested, flag conflicts before they collide, book the thing before anyone asks. Book flights, hotels, and ground transportation across our multi-state footprint, building itineraries that account for priorities on the ground. Handle purchasing and errands: online orders, local pickups, shipping between facilities. Coordinate leadership meetings, company events, and executive offsites. Track strategic initiatives, executive priorities, and cross-functional projects, ensuring milestones, deadlines, and deliverables remain on schedule. Maintain strict confidentiality with sensitive business, financial, and personnel information. Conduct research, gather information, and prepare summaries or briefing materials to support CEO and executive decision making and strategic initiatives. Improve administrative processes and help create organizational efficiencies. Perform other duties and special projects as assigned in support of CEO, President and organizational priorities. Minimum Qualifications 3+ years of experience providing direct support to a CEO, Founder, President, or other C-level executive in a fast-paced organization. Proven ability to handle highly confidential business, financial, personnel, and strategic information with discretion. Demonstrated experience managing complex executive calendars, scheduling priorities, and domestic travel logistics. Read situations quickly, and solve problems before they're assigned to you. Judgment and discretion are critical in this role. The incumbent will be required to sign an NDA. Exceptional organizational skills with a proven record of managing multiple competing priorities while consistently meeting deadlines, you love being organized, nothing gets missed. Excellent written and verbal communication skills, including drafting professional correspondence and meeting materials on behalf of the CEO, must be correct the first time. Ability to prioritize competing tasks and adapt quickly in a fast-paced environment. Strong proficiency with Google Workspace, Microsoft Office, and virtual meeting platforms. Ability to work independently with minimal supervision. Valid driver's license, reliable vehicle, and willingness to run local errands. Based in the Reno area or willing to relocate; this is an on-site role. Preferred Qualifications Bachelor's degree in Business Administration or related field. Experience supporting C-level executives in a high-growth or manufacturing environment. Experience supporting Boards of Directors, investor relations, executive leadership teams, or their offices. Project coordination or operations support experience. Familiarity with manufacturing, operations, logistics, or startup environments. Experience managing complex domestic executive travel with multi-location scheduling and rapidly changing calendars and priorities Essential Physical Requirements Ability to remain seated and work at a computer for extended periods Ability to remain standing for extended periods Ability to remain moving for extended periods Ability to communicate effectively in person, by phone, and electronically Ability to occasionally lift and carry up to 40 pounds Ability to travel occasionally between facilities or for company events if needed Work Environment Fast-paced, high-growth manufacturing and technology environment Combination of office, remote, and manufacturing facility interaction depending on role location Frequent collaboration across departments and multiple facility locations Standard business hours with occasional flexibility required to support executive priorities Benefits Medical, Dental, & Vision coverage Paid holidays + PTO 401K with company match Tuition reimbursement Paid parental leave Short-term disability Lunch provided daily Flexible work/life balance Employee discount on parts

Responsibilities

Provide direct administrative support to the CEO and President, managing complex calendars, travel, and board meeting logistics. Act as the primary point of contact for the Office of the CEO while handling diverse tasks ranging from strategic tracking to local errands.