Senior Executive Assistant at Tools for Humanity

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, Travel Coordination, Logistics, Stakeholder Management, Process Improvement, Google Workspace, Notion, Slack, Expense Reporting, Communication, Project Coordination, Operational Excellence, Time Management, Discretion

Industry

technology;Information and Internet

Description

About the Company: World is building a real human network designed to accelerate people in the age of AI. As bots and autonomous agents reshape the internet, people, institutions, and applications need a trusted way to confirm who is a real human while preserving privacy. Our products make this possible: the Orb verifies real people, World ID proves it privately, and World App enables and distributes the new applications made possible by this technology. Together, they form a new layer for AI internet. We’re one of the fastest-growing networks in tech. More than 17 million people across 160 countries have verified with World ID, and we complete over 350,000 verifications each week. World App is already among the most used wallets globally. Developers are integrating World ID to build safer online experiences and create spaces where real people can participate, earn, and be recognized in ways AI simply can’t replicate. World was founded in 2019 and launched globally in 2023. We are more than 400 people across hardware, software, AI, cryptography, mobile engineering, and global operations. Our teams come from OpenAI, Tesla, SpaceX, Apple, Google, Stripe, Meta, Coinbase, Palantir and MIT Media Lab. We’re backed by leading investors, including a16z, Khosla Ventures, Bain Capital Crypto, Blockchain Capital, Variant, Tiger Global, and Coinbase Ventures, as well as prominent operators and founders across fintech and AI. World has been featured on the cover of TIME Magazine, highlighted in Fast Company’s Next 5 in Fintech, and explored in a Bloomberg deep dive. The New York Times, Bankless and TechCrunch have all recognized our progress in identity, cryptography, AI, and global-scale hardware deployment. Our leadership is also named to the Time AI 100. Learn more about the newest product launches from our Unwrapped event. About the Team: The Market Operations team is responsible for driving the successful launch, growth, and ongoing performance of World’s operations in markets around the world. Our work sits at the intersection of strategy and execution, ensuring that World’s unique model of verifying humanness through a global network of Orb Operators is implemented effectively, sustainably, and at scale. We collaborate closely with cross-functional teams to optimize our growth strategy, design and improve operational processes, manage local partnerships, and deliver exceptional user and Operator experiences. Because every market has its own cultural, regulatory, and logistical nuances, the Market Operations team must combine analytical rigor with adaptability and deep local insight. We are known for our analytical rigor, operational excellence, on-the-ground problem solving, and relentless focus on execution and impact. About the Opportunity: We are hiring a Senior Executive Assistant to support the Chief Market Operations Officer and his Steering Group, based in our Munich office. We are looking for someone with sharp judgment, radical ownership, and the initiative to anticipate needs before they arise. The difference between a good candidate and a great one is the mindset: not "I booked the flight" but "I made the trip as impactful as possible." You will support a leadership team with one of the broadest scopes in the organisation, operating across economics, analytics, growth, and the global operations of the World project. The team is highly international, fast-moving, and intellectually demanding — they think ahead, and they need an EA who does the same. Your support will have a direct and visible impact on the effectiveness of the executives you work with and on the success of the project overall. You will be based full-time in our Munich office, where you will play an active role in building a strong office community. We are a fast-moving company with operations around the world. Thus, your organisational rigour, proactive communication, and ability to operate in a fast-changing environment will matter every day. This role works alongside a Chief of Staff who owns strategic projects and analysis — your focus is operational excellence and logistics. It is a role for someone who takes pride in that craft, thrives in a high-intellect environment, and is energised by complexity rather than unsettled by it. Key Responsibilities: Calendar & Inbox Management Own the calendars of the Chief Market Operations Officer and the Market Ops leadership team, making prioritisation calls across competing demands and time zones. Manage the email inbox of the Chief Market Operations Officer, including drafting correspondences, flagging urgent items, and archiving resolved threads Develop a sharp sense for urgency and importance — knowing what to protect, what to defer, and what to decline Ensure executives maintain the right balance between work and personal time, including family, fitness, and other commitments Travel & Logistics Coordinate all travel end-to-end: flights, accommodation, ground transport, visas, itineraries, and contingency planning Exercise judgment on convenience, always optimizing for executive effectiveness on the ground Manage expense reporting and reconciliation accurately and on time Source additional support as needed: thoughtful gestures for external partners and guests, assistance while travelling, or other resources the team requires Travel with the team when required Events & Meeting Cadence Manage recurring cadences end-to-end Plan and execute team meetings, offsites, and trainings Be on-site at key events to ensure flawless execution, including traveling when required Stakeholder Management Liaise with internal and external stakeholders on behalf of the executives you support — with professionalism, discretion, and speed Manage visits to external partners’ offices Manage visits of external parties to the Munich office Operations & Process Improvement Identify inefficiencies in the team's workflows and implement solutions proactively, including automations where appropriate About You: You have proven EA experience at the senior level. You have 7+ years of experience supporting C-suite or VP-level executives, ideally in a technology company or high-growth environment. You hold a university degree in any discipline; an analytical background is a plus. You take ownership of outcomes, not just tasks. You don't just book the flight — you make the trip effective. You anticipate what is needed, act before being asked, and hold yourself to a high bar without needing to be managed. You thrive in a fast-moving, volatile environment. Priorities shift constantly and sometimes without notice. You adapt without losing composure, and you find ways to deliver even in stressful situations. You are meticulous and reliable. Details don't slip through the cracks with you. Whether it's a visa deadline, a calendar conflict, or an expense report, you are the person others can full rely on. You communicate with clarity and professionalism. You are warm and personable with stakeholders at all levels, and you handle sensitive information with complete discretion. Your written and spoken English is excellent. German or other languages are a plus. You are tooling-literate and keen to automate. You are proficient with Google Workspace, Notion, Slack, and travel and expense platforms. Familiarity with AI tools or workflow automation (Zapier, Make) is a plus. You are based in Munich and present in the office. This is a full-time in-office role. The team operates across global time zones and moves fast — you are comfortable with the reality that urgent requests don't only arrive between 9am and 5pm. You are willing to travel occasionally in support of key events.

Responsibilities

The Senior Executive Assistant will manage complex calendars, inboxes, and travel logistics for the Chief Market Operations Officer and the leadership team. They will also facilitate team meetings, offsites, and identify operational inefficiencies to improve team workflows.