Senior Executive Assistant - US Department of Energy at TLN Worldwide Enterprises Inc

Idaho Falls, Idaho, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

16 Jan, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Coordination, Travel Arrangements, Communication, Organizational Skills, Time Management, Microsoft Office, Discretion, Federal Government Experience, Document Tracking, Workflow Management, Recordkeeping, Onboarding Coordination, Quality Assurance, Compliance

Industry

Description

Description The Senior Executive Assistant provides high-level administrative, operational, and coordination support to senior DOE executives and leadership within the Idaho Operations Office (DOE-ID), Office of Nuclear Energy (NE), and other designated DOE offices. This role supports mission-critical programs by ensuring efficient executive operations, effective communication, and seamless coordination across internal and external stakeholders. The position requires a high degree of professional discretion, judgment, and independence, and supports complex, fast-paced federal environments. Key Responsibilities Executive & Administrative Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and executive correspondence. Manage executive schedules across multiple stakeholders, ensuring priorities, deadlines, and commitments are met. Prepare, edit, format, and quality-check briefing materials, correspondence, reports, presentations, and decision packages. Serve as a trusted point of contact between executives and internal DOE staff, contractors, and external partners. Coordination & Communication Coordinate meetings, briefings, and conferences, including agenda development, logistics, materials preparation, and follow-up actions. Track action items, commitments, and deadlines on behalf of executive leadership. Facilitate information flow between executive offices, program teams, and contractor staff. Maintain professionalism and discretion when handling sensitive or pre-decisional information. Operational & Program Support Support administrative and management functions across DOE-ID programs, including document tracking, workflow management, and recordkeeping. Maintain organized electronic and physical filing systems in accordance with DOE records management requirements. Assist with onboarding coordination, security training tracking, and compliance documentation for supported staff. Support reporting requirements, including inputs to monthly and quarterly activity or progress reports, as required by task assignments. Quality & Compliance Ensure all deliverables meet DOE formatting, quality, and professionalism standards, free of corporate branding unless otherwise directed. Adhere to all DOE policies related to security awareness, privacy, and handling of sensitive information. Support task assignments in compliance with contract requirements, performance measures, and timelines. Requirements Bachelor’s degree or equivalent combination of education and experience. Minimum of 7–10 years of progressively responsible administrative or executive assistant experience, supporting senior leadership. Demonstrated experience supporting federal government or government-contracting environments. Exceptional organizational, communication, and time-management skills. Proven ability to manage competing priorities with minimal supervision. Strong proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and collaboration platforms. Ability to handle sensitive information with discretion and professionalism. Preferred Qualifications Prior experience supporting Senior Executive Service (SES) officials or equivalent senior leadership. Experience within DOE, other federal agencies, or national laboratory environments. Familiarity with DOE administrative procedures, reporting structures, and records management practices. Experience supporting multiple executives or programs simultaneously.

Responsibilities

The Senior Executive Assistant provides high-level administrative and operational support to senior DOE executives, ensuring efficient executive operations and effective communication. Responsibilities include managing executive schedules, coordinating meetings, and maintaining organized filing systems.