SENIOR EXECUTIVE ASSISTANT JOB DESCRIPTION

Location: Austin, TX (hybrid)
Travel: 0-20%
Valkyrie is an applied science firm that builds industry-defining custom AI, ML and Knowledge Engineering solutions. Our interdisciplinary applied science teams support our clients from data normalization all the way through model deployment. Our work can be found across industry from SiriusXM, Activision, Chubb Insurance, and the Department of Defense, to name a few.

SENIOR EXECUTIVE ASSISTANT QUALIFICATIONS:

We encourage candidates to apply even if they don’t have 100% of the below qualifications. We believe in a holistic approach when evaluating talent for our team and post new roles often, so even if this role isn’t quite right, we want to meet you!

• 4+ years of experience as a senior executive assistant, personal assistant, or in a similar high-responsibility support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to drive safely and responsibly; valid driver’s license required.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment in fast-paced and high-stakes situations.
• Comfortable balancing both professional and personal assistant duties.
• Proficient with productivity and communication tools (e.g., Google Workspace, Slack, task/project management software).
• High emotional intelligence, discretion, and ability to navigate sensitive situations with diplomacy.
• Experience supporting C-level executives is a plus
• Familiarity with EOS (Entrepreneurial Operating System) and L10 meeting structure is a plus
• Ability to work flexible hours as needed.

SENIOR EXECUTIVE ASSISTANT RESPONSIBILITIES

• Be the Executive’s Eyes & Ears – Attend meetings independently when the CEO is unavailable, capturing key insights, commitments, and follow-ups.
• Streamline Information Flow – Ensure the CEO receives the right data at the right time, especially when absent from internal and external meetings.
• Command the Inbox – Monitor and review the CEO’s emails, summarizing missed or high-priority messages.
• Blend Personal & Professional Support – Manage calendars, travel arrangements, events, errands, and special projects with the same attention to detail.
• Drive with Care – When needed, safely transport children to and from school, activities, and appointments with the highest level of responsibility and reliability.
• Guard Confidentiality – Handle sensitive information with professionalism and discretion at all times.

We encourage candidates to apply even if they don’t have 100% of the below qualifications. We believe in a holistic approach when evaluating talent for our team and post new roles often, so even if this role isn’t quite right, we want to meet you!

• 4+ years of experience as a senior executive assistant, personal assistant, or in a similar high-responsibility support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to drive safely and responsibly; valid driver’s license required.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment in fast-paced and high-stakes situations.
• Comfortable balancing both professional and personal assistant duties.
• Proficient with productivity and communication tools (e.g., Google Workspace, Slack, task/project management software).
• High emotional intelligence, discretion, and ability to navigate sensitive situations with diplomacy.
• Experience supporting C-level executives is a plus
• Familiarity with EOS (Entrepreneurial Operating System) and L10 meeting structure is a plus
• Ability to work flexible hours as needed