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Senior Executive Assistant at VirtueStaff

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

02 Oct, 26

Salary

0.0

Posted On

04 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Calendar Management, Client Onboarding, CRM Management, Digital Content Management, Project Workflow Management, Critical Thinking, AI Tool Proficiency, Executive Presence, Data Tracking, Customer Service, Professional Communication

Industry

Staffing and Recruiting

Description

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. You will be the primary gatekeeper for communications, the architect of client onboarding, and the manager of our digital content and sales systems. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule. Responsibilities Proven experience with email and calendar management Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice". Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items Lead the onboarding process for new clients and pull together high-impact presentations for meetings Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated Advanced knowledge of ActiveCampaign, Asana, and Google Drive Strong Excel/Sheets knowledge and data exposure Highly proficient in using AI tools to increase efficiency and speed High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions Work From Home Performance Bonus

Responsibilities

Acts as a strategic partner and gatekeeper managing the owner's communications, complex calendar, and client onboarding. Responsible for maintaining the CRM, managing digital content in the LMS, and overseeing project workflows in Asana.