Date: Nov 5, 2024
Location: Winnipeg, MB, CA, R3C-1P5
Company: Wawanesa Insurance
Job ID: 8756
Working Business Language: English.
Salary: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.
The salary offered for this role is determined with consideration to various factors, including but not limited to: your work location, local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is estimated to be within the following range: $60, 000 - $80, 000 . Candidates with salary expectations outside of the range are still encouraged to apply.

ABOUT US

At Wawanesa, we’re proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from any of the following locations: Winnipeg, MB.
The Wawanesa Mutual Insurance Company (“Wawanesa Mutual”), founded in 1896, is one of Canada’s largest mutual insurers, with over $3.5 billion in annual revenue and assets of $10 billion (CAD). Wawanesa Mutual, with its National Headquarters in Winnipeg, is the parent company of Wawanesa Life, which provides life insurance products and services throughout Canada, and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than 1.7 million members in Canada, and we are home to more than 3,600 employees distributed across the Canadian regions and communities where we operate. We give back to organizations that strengthen communities, donating more than $3.5 million annually to charitable organizations, including over $2 million annually in support of people on the front lines of climate change. To learn more visit wawanesa.com.
We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

QUALIFICATIONS

• Minimum 5 years’ experience in a senior executive support role.
• Legal Assistant/Legal Secretary experience is considered a strong asset.
• Related post-secondary education strongly preferred.
• Strong general computer skills with basic IT trouble shooting abilities.
• Strong MS office skills; inclusive of MS Teams, Outlook, Word, Excel and PowerPoint.
• Ability to maintain a high level of discretion when handling confidential information.
• Strong verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external customers.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Ability to manage multiple projects, tasks and assignments at once, reprioritizing where necessary.
• Ability to address details and examine work carefully for accuracy and completion.
• Familiarity with the Property & Casualty insurance industry would be considered an asset.
  

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Wawanesa is proud to be one of Manitoba’s Top Employers, a Kincentric Best Employer in Canada and a Forbes Best Employer in Canada recognizing an exceptional place to work!

• Manages SVP’s calendar by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines, balancing complex calendar management and coordination challenges.
• Prepares and compiles documents, presentations, reports, statistics inclusive of conducting research on behalf of leader, ensuring deadlines are met, for example, Board materials.
• Coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs.
• Establishes and maintains organized and confidential electronic and paper-based filing systems to ensure information is current and readily accessible.
• Interacts, including in person, with senior external stakeholders, such as board members, professional association senior members and internal executive leadership team members
• Manages, assists and prioritizes document preparation and incoming correspondence, including e-mail management, leveraging exclusive access to highly confidential material. Demonstrates the ability to exercise appropriate judgment and confidentiality, responds on behalf of leader and/or outreach to others to prepare response or disseminate, as appropriate.
• Provides direction to the direct reports of SVPs to ensure deadlines are met, i.e. when gathering data for SVP documents and reports.
• Exercises proxy authority for SVPs for numerous processes and technology tools including staff transactions, pay transactions and expense authorities.
• Coordinates and manages departmental meetings and team events.
• Prepares agendas, document action items and follow-up to ensure action items are closed.
• Provides backup to other Senior EAs.
• Conducts research and creating reports on various topics based on the needs of the SVP.
• Meets regularly with other members of the Senior EA team to build rapport, solve problems, continuously improve service delivery to the SVP
• Prepares and formats various types of outgoing correspondence – or, Prepares and formats various type of external and internal correspondence for signature.
• Coordinates travel arrangements, ensures expense submissions are within guidelines and policies.
• Collaborates with peers, business partners, as well as leaders’ direct reports in support of strategic and engagement initiatives, as needed.
• Streamlines and documents processes and procedures to create efficiencies.
• Other various duties, projects and executive support as assigned.