Senior Executive Assistant at World Bank Group

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jul, 26

Salary

0.0

Posted On

25 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Administrative support, Communication, Interpersonal skills, Time management, Problem-solving, Analytical skills, Budgeting, Procurement, Office management, Stakeholder management, Confidentiality, Event planning, Data analysis, Technology proficiency

Industry

International Trade and Development

Description

Senior Executive Assistant Job #: req36513 Organization: IFC Sector: Administration/Office Support Grade: GD Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Washington, DC,United States Required Language(s): English Preferred Language(s): Closing Date: 5/2/2026 (MM/DD/YYYY) at 11:59pm UTC Description Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit www.ifc.org. IFC’s Strategic Initiatives & Resources Department (CSR) is part of the Strategy & Operations Support Vice Presidency (COSVP). For its budget functions, the department is also a constituent of the WBG Budget & Procurement organization (WBPVP). CSR is responsible for IFC and MIGA’s business planning, budgeting, investment and advisory support, reporting and analytics, administration, procurement, facilities management, and global security, among other core administrative functions. The department plays a key role in connecting organizational priorities and delivering insight and consistency across IFC and MIGA’s resource management. By design, the Front Office of the Director, Strategic Initiatives & Resources (CSRDR), is small. CSRDR and the Leadership team rely heavily on a highly motivated, well-organized Senior Executive Assistant (Sr EA) to ensure the smooth operation of the Director’s office and the entire department through administrative and other support services. The Sr EA should be able to work with minimal supervision and possess excellent interpersonal and project management skills. Duties and Accountabilities • Act as the primary interface for the Director, managing internal and external engagements with tact, discretion, and sound judgment, and handling sensitive and confidential matters appropriately. • Manage and prioritize all incoming requests and communications; respond independently where appropriate; and ensure disciplined tracking, follow‑up, and execution of actions and decisions. • Provide end‑to‑end coordination and execution of tasks, projects, and workflows, demonstrating ownership, accountability, creativity, and effectiveness in ambiguous and fast‑paced environments. • Manage the Director’s calendar, meetings, official functions, and travel, ensuring adequate preparation, availability of background materials, and timely delivery of briefings and correspondence. • Maintain strong working knowledge of WBG administrative policies, systems, and practices; guide others in administrative matters; and ensure compliance and quality in all Front Office processes. • Leverage existing and emerging technologies to enhance the efficiency and effectiveness of Front Office and departmental operations. • Plan and oversee department‑wide activities and events (retreats, seminars, conferences, regular meetings, knowledge‑sharing, and corporate initiatives), including internal communications, newsletters, agendas, and coordination of presenters and materials. • Support corporate governance and leadership processes, including preparation and submission of materials for IFC Senior Management and the Board of Directors. • Coordinate office management functions, including space and equipment planning, onboarding of new staff, recruitment support (interview logistics and panel materials), and maintenance of effective working relationships across IFC and the WBG. • Manage administrative controls and transactions, including PCard custodianship, procurement, and expense processing, reconciliations, and coordination with SAP, finance, and procurement counterparts. • Perform ad hoc assignments and special tasks as delegated by the Director. Selection Criteria Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines. • Bachelor’s degree with a minimum of 5-7 years of relevant professional experience, including substantial experience within WBG/IFC. • Proven ability to operate with discretion, sound judgment, and dependability when handling sensitive and confidential matters. • Strong organizational, administrative, and time‑management skills, with demonstrated ability to prioritize, multi‑task, and deliver under significant time pressure. • Demonstrated ownership, accountability, adaptability, and resourcefulness, with the ability to work independently and constructively in a fast‑paced, evolving environment. • Professional demeanor with strong interpersonal, communication, and collaboration skills; ability to work effectively with staff at all levels and respond constructively to feedback and client needs. • Solid working knowledge of WBG/IFC administrative policies and processes (including facilities, finance/budget, procurement, and administrative services), with experience in Front Office environments an advantage. • Proficiency in relevant WBG/IFC systems and tools (including SAP, ePayables, eServices, Admin Portal, MS Office, and collaboration platforms), with willingness and ability to learn new systems and technologies. • Strong analytical and problem‑solving skills, with the ability to apply practical judgment, advise on information management, and support decision‑making within assigned responsibilities. Note: This internal requisition is open to WBG and IMF staff only (including short-term and extended-term consultants/ temporaries). External candidates are requested not to apply. If an external candidate applies, their application will not be considered. WBG Culture Attributes: 1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders. 2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact. 3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results. World Bank Group Core Competencies The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Learn more about working at the World Bank and IFC including our values and inspiring stories.

Responsibilities

The Senior Executive Assistant acts as the primary interface for the Director, managing internal and external engagements while handling sensitive matters with discretion. They are responsible for coordinating workflows, managing calendars, and overseeing departmental administrative functions to ensure operational efficiency.