REQUIRED EDUCATION AND EXPERIENCE

Bachelor’s degree in business administration or a related field and a minimum of five years of related experience, including two years of demonstrated leadership, project or process management, and/or supervisory experience; or an equivalent combination of education and experience.

REQUIRED SKILL/ABILITY 1:

Ability to manage multiple, time sensitive assignments with the capacity to independently prioritize work in a complex environment with a strong attention to detail and use of high-level judgement to problem solve.

REQUIRED SKILL/ABILITY 2:

Ability to support logistics and travel coordination. Demonstrated skills with organizing files, correspondence and documents.

REQUIRED SKILL/ABILITY 3:

High level of initiative and superior interpersonal skills. Ability to interact with university leaders, faculty, staff, students, New Haven community members and government officials, with a highly professional demeanor and strong customer service skills. Exceptional written, oral and electronic communication skills.

REQUIRED SKILL/ABILITY 4:

Demonstrated computer skills and experience with Microsoft Office suite. Ability to learn new computer skills and systems. Ability to recommend and implement systems to enhance and improve administrative efficiency.

REQUIRED SKILL/ABILITY 5:

Demonstrated ability to collaborate effectively. Desire and aptitude for learning new concepts and skills.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

HEALTH REQUIREMENTS

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1.. Prepares and manages a high volume of correspondence, reports and documents. 2. Supervises a secretary/receptionist and assigns work on behalf of Executive Leadership and other professional staff in the office of Executive Leadership. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Executive Leadership’s unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Executive Leadership’s office and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Executive Leadership and the office. 11. Arranges and prepares agenda/materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned.