Senior Executive Business Partner at Pivotal Ventures

Kirkland, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

84.06

Posted On

31 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Strategic Partnership, Time Management, Complex Calendaring, Communication, Organizational Skills, Budget Management, Cross-Functional Workflows, Project Management, Workday, Microsoft 365, CRM, Problem Solving, Team Coordination, Inclusive Practices, Collaboration

Industry

Civic and Social Organizations

Description

COMPANY OVERVIEW Founded in 2015 by Melinda French Gates, Pivotal expands opportunity and equality for all people through high-impact investments, philanthropy, and advocacy. We accelerate social progress by removing barriers that hold people back. Our impatience with the status quo is fueled by an optimism that progress is always possible. Inspired by our founder, we reach across communities and sectors to bring together changemakers who can scale up proven ideas and catalyze new ones. We learn from their experiences, amplify their resources, then step back so they can lead. We strive to be creative and innovative in our work and flexible in the approach we take to solving problems. ROLE DESCRIPTION The Senior Executive Business Partner provides high-level strategic and administrative support to their leader, enabling them to lead effectively across the organization's multiple impact entities. This role works across multiple entities within the Pivotal ecosystem. This individual supports their leader across their full range of work - organizational leadership, internal collaboration, technical deliverables, team management, and external relations - ensuring follow-through, prioritization, increased bandwidth and effective coordination of all engagements, work products, communications, scheduling, and travel. This position requires exceptional discretion, judgment, organizational savviness, and the capacity to manage multiple projects with a high level of accuracy and care. ROLE RESPONSIBILITIES Executive & Strategic Support Serve as a high discretion thought partner, applying strategic judgment and problem-solving to enhance executive effectiveness across multiple entities. Support executive engagement with governing bodies, such as the Executive Leadership Team (ELT), People & Culture Committee (PCC), and Joint HR Committee (JHRC), including coordination of materials, communications, and meeting preparation as needed. Plan and prioritize complex executive calendars, aligning with top priorities, organizational rhythms, and strategic deliverables. Manage end-to-end logistics for leadership travel, including itineraries, bookings, and contingency planning. Maintain and leverage executive contact lists, customer relationship management (CRM) data, and key stakeholder relationships to support strategic engagement on behalf of the leader. Lead budget planning and tracking, including monitoring expenditures and surfacing key financial considerations to inform decisions. Oversee expense management through Workday, ensuring accuracy, timeliness, and compliance with internal policies. Identify and implement solutions to cross-functional challenges, providing forward-thinking input and constructive recommendations to advance strategic priorities. Drive special projects and initiatives from scoping through execution, ensuring progress and alignment with leadership objectives. Cross-Organizational Partnership Represent assigned leader across a multi-entity philanthropic ecosystem, acting as a proxy in select settings and advancing cross-organizational priorities and alignment. Navigate organizational dynamics across entities, surfacing interdependencies and ensuring coordinated action. Co-lead the Executive Business Partner community of practice, fostering alignment, information sharing, peer development, and strategic issue escalation to People & Culture or other relevant bodies. Team Coordination & Operations Co-create and execute departmental retreats and culture-building initiatives in partnership with leader. Support the development of a high-performing, inclusive team culture, ensuring team members have what they need to advance shared goals. Partner with leader to support the team's equity & belonging efforts and identify learning opportunities that foster inclusive practices, consistent with organizational values and legal requirements. Manage internal systems and workflows, including project tracking tools, SharePoint sites, and team operational resources. Strengthen team trust and cohesion through proactive coordination, communication, and role modeling of collaborative behaviors. Manage team gifting needs, including tracking occasions, sourcing appropriate gifts, and ensuring alignment with organizational guidelines and budgets. Perform other job-related duties as assigned. CORE COMPETENCIES To perform this role successfully, individuals must demonstrate the skills and behaviors aligned with our Pivotal Principles that define what success looks like across all roles. These competencies reflect the expectations for how we work together, lead, grow, and deliver impact for all employees regardless of function or level. Build and Maintain Trust Act with integrity and foster an inclusive and collaborative work environment. Is Inclusive – Advance a culture of equity and belonging. Act with Integrity – Tell the truth, take responsibility for your actions, meet your commitments, and act ethically. Collaborate – Build trusting relationships and treat people with dignity and respect. Drive Impact Deliver high-quality work that is aligned with Pivotal Strategic Initiatives. Solve Problems – Identify issues and seek diverse perspectives to develop potential solutions. Propel Work Forward – Take initiative, prioritize work appropriately, and complete work on time. Center Stewardship – Use resources responsibly, consider and manage risk, and follow Pivotal policies and procedures. Learn and Grow Demonstrate a commitment to continuous individual and organizational development. Contribute Constructively – Participate in advancing individual, team, and organization-wide well-being and resilience. Occupy Growth-Mindset – Embrace challenges, learn from mistakes, and focus on improvement. Share Knowledge – Document work appropriately, assess outcomes, and share explicit and tacit learning. REQUIRED QUALIFICATIONS Minimum 5-7 years of progressive experience in executive support roles, with strong emphasis on strategic partnership, executive time management, and complex calendaring and scheduling for C-level leaders, or an equivalent combination of advanced training and experience. Ability to independently make decisions and take action on behalf of C-level leaders in dynamic situations. Exceptional written and verbal communication, organizational skills, and attention to detail. Experience leading cross-entity and cross-functional workflows and partnering with senior internal and external stakeholders. Experience managing complex priorities, budgets, and/or strategic initiatives across functions or entities. Advanced experience using Workday or similar systems for managing expenses, approvals, and operational workflows. Proficiency using Microsoft 365 (Outlook, Word, Excel, PowerPoint, OneNote, and SharePoint). Fluency in use of systems necessary to role (e.g., Salesforce, Workday). PREFERRED QUALIFICATIONS Valid driver’s license and access to a personal vehicle for occasional work-related errands. Prior experience supporting a C-level leader in relevant functional area. Diverse industry and company size experience. Experience in social impact or mission-driven environments with governance distinctions. Comfortable learning new collaboration, project management, and administrative tools in support of team operations. EMPLOYMENT DETAILS This is a full-time position based in Pivotal’s Seattle, WA or Kirkland, WA office. The hourly range for this position is $79.82 - $84.06 per hour. Benefits for full-time employees currently include medical, dental, vision, life, disability, and long-term care insurance, fertility benefit, caregiving support, 144 hours of vacation, 96 hours of sick leave, 401k, HSA, FSA, an opportunity to earn a discretionary annual target performance bonus and more. Eligibility for and the amount of benefits provided are governed by the terms of the applicable plan documents. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Please note this job description is not designed to cover or contain a comprehensive list of duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, in Pivotal’s discretion, with or without notice. Pivotal values diversity and is strongly committed to providing equal employment opportunity for all employees and all applicants seeking employment. All employment decisions at Pivotal are based on the candidate’s or employee’s capabilities and qualifications without regard to race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), color, creed, religion, sex, gender, sexual orientation, gender expression or identity, pregnancy, childbirth, breastfeeding, age, national origin, ancestry, citizenship or immigration status, caste, veteran or military status, marital, parental, or familial status, disability (including sensory, physical, or mental disability), medical condition, genetic information or predisposing genetic characteristics, domestic violence victim status, political ideology, or any other status or characteristic protected by applicable law. Pivotal complies with federal, state, and local equal opportunity and disability laws and makes reasonable accommodation consistent with those laws for applicants and employees with disabilities. Please contact peopleandculture@pivotalventures.org for assistance and/or reasonable accommodation due to a disability during the application or recruiting process. Applications may be submitted via the Pivotal Ventures Careers page.

Responsibilities

The Senior Executive Business Partner provides strategic and administrative support to enhance executive effectiveness across multiple entities. This role involves managing complex calendars, travel logistics, and cross-organizational partnerships to ensure alignment with leadership objectives.