Senior Executive, Invoice & Spending Management at MR. D.I.Y. Trading Sdn. Bhd. (M)

Seri Kembangan, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Verification, Spending Management, Financial Reporting, Budget Forecasting, Data Analysis, SLA Compliance, Team Management, Microsoft Excel, Dashboard Reporting, Internal Control, Cost Tracking, Financial Planning

Industry

Retail

Description

Key Responsibilities: Carry out checking and verification of invoices in accordance with Service Level Agreement (SLA), company policies, and compliance requirements. Ensure accuracy, completeness, and timely processing of invoices and supporting documents. Identify discrepancies and coordinate with relevant departments for resolution. Lead and coordinate team members to ensure data accuracy and achievement of targeted timelines. Support operation and analyst activities by monitoring and highlighting top category risk for store and warehouse operations. Ensure all invoice records and supporting documents are properly maintained in compliance with audit and internal control requirements. Monitor and track spending for Preventive Maintenance (PPM) and ad-hoc jobs. Prepare spending analysis, budget utilization reports, and cost tracking records. Develop quarterly and yearly spending forecasts to support financial planning and operational budgeting. Maintain and update reporting dashboards to ensure data accuracy and visibility. Analyze reporting requirements and continuously improve dashboard functionality and presentation. Generate management reports and provide insights to support decision-making. Ensure all invoice processing activities are completed within the agreed turnaround time and service standards. Requirements: Bachelor’s Degree or Diploma in Finance, Accounting, Business Administration, or related field. Minimum 3–5 years of experience in invoice administration, finance operations, or related functions. Strong analytical and reporting skills. Proficient in Microsoft Excel, dashboard/reporting tools, and data management. Knowledge in the Lark system will be an added advantage. Good understanding of SLA compliance and financial processes. Detail-oriented with strong communication, coordination, and team management skills.

Responsibilities

Responsible for verifying invoices, managing spending for maintenance and ad-hoc jobs, and ensuring compliance with SLAs and internal controls. The role involves creating financial forecasts, maintaining reporting dashboards, and leading team members to ensure data accuracy.