SHORT DESCRIPTION

Infosys is seeking a Senior Executive Assistant to join our Sydney office and support the Region Head for AsiaPacific. The role requires a confident and flexible individual, who is able to manage administration, build relationships and is well organized.
The Executive Secretary will provide executive assistance to the Region Head along with other Executive officers in planning the commitments and interacting with stakeholders with the objective to efficiently manage day-to-day operations and special organization initiatives with the guidelines, policies and norms of Infosys.
This role will require effective collaboration in a positive working environment with other business enabling functions such as Human Resource & Facilities
Location: North Sydney, NSW

Responsibilities include:

• Prioritize and schedule meetings/calls to manage executive’s appointment calendar/schedule
• Manage expense claims and associated processes for the executives
• Mange travel booking, logistics and associated processes for the executives
• Arrange logistics for meeting/call including conference rooms/teleconference/video conferencing, prepare background material prior to the meeting, planning for travel including tracking Visa expiry dates, communicating with the event managers for the agenda and expectations from executive.
• The Executive Secretary will attend to telephone calls including directing messages to appropriate offices where appropriate,
• The Executive Secretary will interact with all external and internal agencies, understand the requirements for Executive Officer/Other Executives, gather information around the agenda and timelines expected and communicate to the executive in order to ensure efficiency and good public relations with the stakeholders.
• Handle the day-to-day planning and organization, stakeholder management
• Provide administrative assistance to maximise Executive’s efficiency and handle special initiatives at a higher level
• Relationship management and coordination with the office of senior customers/partners/officials & other Infosys executives
• Ability to work in ambiguity and handle changes in plans effectively and smoothly so as to ensure optimum utilization of time and resources

Skills:

• Mid Senior level experience working in a similar role
• Bachelor’s Degree Required. We will also consider three years of progressive experience in the specialty in lieu of every year of education
• Knowledge of administrative & clerical procedures and proficiency in language skills.
• Excellent interpersonal and communication skills ,attention to details, flexibility & external networking skills.
• Knowledge of customer management, expenses, travel and administrative processes.
• Knowledge of MS Office

Infosys is an equal opportunity employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender or other attribute covered by equal opportunity legislation.
Please note in order to protect the interest of all parties involved in the recruitment process, Infosys does not accept any unsolicited resumes from third party vendors. In the absence of a signed agreement any submission will be deemed as non-binding and Infosys explicitly reserves the right to pursue and hire the submitted profile. All recruitment activity must be coordinated through the Talent Acquisition department.
EOE/Minority/Female/Veteran/Disabled/Sexual Orientation/Gender Identity/National Origi

• Prioritize and schedule meetings/calls to manage executive’s appointment calendar/schedule
• Manage expense claims and associated processes for the executives
• Mange travel booking, logistics and associated processes for the executives
• Arrange logistics for meeting/call including conference rooms/teleconference/video conferencing, prepare background material prior to the meeting, planning for travel including tracking Visa expiry dates, communicating with the event managers for the agenda and expectations from executive.
• The Executive Secretary will attend to telephone calls including directing messages to appropriate offices where appropriate,
• The Executive Secretary will interact with all external and internal agencies, understand the requirements for Executive Officer/Other Executives, gather information around the agenda and timelines expected and communicate to the executive in order to ensure efficiency and good public relations with the stakeholders.
• Handle the day-to-day planning and organization, stakeholder management
• Provide administrative assistance to maximise Executive’s efficiency and handle special initiatives at a higher level
• Relationship management and coordination with the office of senior customers/partners/officials & other Infosys executives
• Ability to work in ambiguity and handle changes in plans effectively and smoothly so as to ensure optimum utilization of time and resource