We are seeking a highly organised and commercially astute Senior Export Administrator to oversee and streamline intercompany inventory exports from the UK to the Netherlands, Spain and France. This is a critical cross-functional role that requires a strong understanding of customs compliance, ERP coordination, transportation documentation, and EU–UK trade regulations. The successful candidate will play a pivotal role in standardising export workflows, ensuring timely and accurate documentation and enabling visibility across group entities.

SKILLS AND EXPERIENCE

• Minimum 5 years’ experience in export logistics, preferably in a multi-country, multi-brand setting.
• Proven knowledge of UK and EU customs requirements including CDS, Incoterms, HS codes, EORI and VAT implications.
• Strong systems experience (e.g., NAV, Sage, or similar), including intercompany modules and inventory workflows.
• Experience managing export documentation, declarations and transport compliance.
• Excellent communication and stakeholder management across departments and countries.
• Detail-oriented, organised and able to work under pressure to tight shipment deadlines.
• Knowledge of systems and carrier integrations.
• Intermediate or advanced Excel.

• Develop and maintain standardised intercompany transfer processes (ICTA), including transfer pricing, Incoterms (DDP, DAP, EXW) and VAT treatment.
• Coordinate mirror sales/purchase order processes across ERP platforms if needed (e.g. NAV 2018, Sage Sicon).
• Ensure stock ownership transfer and landed cost calculations are accurately tracked and journaled.
• Prepare and manage all UK-side export documentation, including Commercial Invoices, Packing Lists, Customs Declaration Service (CDS), Export Declarations and Movement Reference Numbers (MRNs).
• Ensure all documents meet customs requirements for France, the Netherlands and Spain, including the correct HS codes, EORI registrations and Incoterms.
• Coordinate with EU counterparts to manage import declarations.
• Implement and maintain digital archiving for audit trails (e.g. by ASN or shipment number).
• Support customs broker liaison, declarations and clearance communications where necessary.
• Coordinate intercompany shipment scheduling using dedicated transport lanes (pre-defined routes) or LTL/FTL carriers.
• Track vehicle departures, customs clearance and delivery milestones using integrated carrier APIs (e.g. UPS, TNT).
• Review transport dashboards, carrier SLAs and KPI scorecards (e.g. on-time delivery, damage rates, dwell time).
• Optimise returns, backhauls and carrier performance through structured reviews and exception reporting.
• Monitor and report stock discrepancies, customs holds and shipping delays with structured Root Cause Analysis (RCA) and escalation.
• Maintain a shared issue tracker for cross-functional transparency.
• Identify opportunities to enhance traceability.
• Assist in the evaluation or integration of customs broker platforms to reduce risk and cost if required.