Job Title

Senior Facilities Coordinator

Job Description Summary

We're seeking a proactive and customer-focused Facilities Coordinator to support the day-to-day operations of a diverse property portfolio. Working closely with the Facilities Manager, you'll play a key role in ensuring our facilities operate efficiently, safely, and to the highest standards. This is an excellent opportunity for an experienced facilities skilled looking to further develop their career in a dynamic environment where no two days are the same.

Job Description

About the Role

As a Facilities Coordinator, you will be responsible for supporting the delivery of operational excellence across facility services, maintenance programs, contractor management, compliance, and financial administration. You will work collaboratively with internal stakeholders, tenants, service providers, and contractors to ensure a safe, compliant, and well-maintained workplace environment.

What You'll Be Doing

- Coordinate the day-to-day operation of facilities, including maintenance, cleaning, life safety systems, engineering services, and general building services.

- Support the management of contractor and vendor performance, ensuring services are delivered in line with agreed contracts and client expectations.

- Conduct regular inspections of buildings, common areas, and critical systems, identifying maintenance and operational improvement opportunities.

- Respond to maintenance requests and facility-related issues in a timely and professional manner.

- Maintain site documentation and compliance records, ensuring all reports, logs, certificates, and operational manuals remain accurate and up to date.

- Assist with budgeting, financial reporting, purchase orders, invoice processing, and expenditure tracking.

- Support the preparation of capital works plans, maintenance strategies, and cost-saving initiatives.

- Collect and analyse operational data to support reporting and continuous improvement activities.