Senior Finance & Administration Assistant at Asian Development Bank

Special capital Region of Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Accounting, Administration, Logistics, Voucher Preparation, Financial Management Accounting System (FMAS), Budgeting, Budget Management Control System (BMCS), Human Resources Support, Record Management, VAT Exemption, Word, Excel, Outlook, PowerPoint, SharePoint

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior and Finance Administration Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department. You will be based at our Resident Mission Office in Jakarta, Indonesia. You will report to the designated technical international staff and officer. Your Role As a Senior Finance and Administration Assistant, you will provide support to the Finance and Administration team of IRM on finance and accounting, and general administrative and logistical support for office operations. You will: Prepare and verify vouchers, receipts, and other supporting documentation for IRM's financial transactions and process them in ADB's Financial Management Accounting System (FMAS). Maintain accurate accounting records and provide periodic and ad hoc reports of IRM financial transactions relating to both operational and administrative activities following ADB's guidelines and procedures. Process and account for disbursements of IRM operational and administrative activities including payment for contractual services, bank functions (e.g., deposits, withdrawals), and handling of IRM petty cash. Facilitate payment for regional technical assistance/technical assistance (RETA/TA) and other related transactions and prepare the liquidation reports for projects with project officers and ADB Controller's Department Technical Assistance Section (CTLA-TA) Assist the team in the preparation of annual and medium-term operational plans, administrative budgets, and other budgets for IRM. Be the Alternate Budget Coordinator for IRM by recording and updating the annual and mid-year budget in the Budget Management Control System (BMCS). Monitor utilization to ensure that expenditures are accounted for and that deviations from forecasts are justified. Establish and maintain a computer-based information system for budget administration and monitoring. Provide support in some IRM's human resources function, which may include updating personnel file for payroll. Provide support related to building and office maintenance, furniture and equipment maintenance that includes the selection and engagement of service providers, monitoring of quality and economic use of office supplies, and maintenance of inventories and stock of supplies. Manage the organization, storage, and retrieval records within the office, which also include implementing record management systems, and facilitating the secure disposal of outdated or unnecessary documents. Provide support in the preparation, administration, and monitoring of VAT exemption and restitution processes for institutional payment transactions. Perform other related tasks as assigned by the supervisor. You will need: Bachelor's degree in accounting, finance, business administration or other related fields Having obtained a Certified Public Accountant (CPA) designation or other similar professional certification is desirable. At least 5 years of relevant professional experience providing support to finance and administration in a large-scale organization. Experience working in large accounting firms and/or multi-lateral organizations is desirable. Work experience handling finance and budget; human resources; or general administration. Proficient in Word, Excel, Outlook, PowerPoint, and SharePoint. Familiarity with ERP software and videoconferencing tools (MS Teams, Zoom, WebEx). Proven capability to interact with ADB stakeholders, i.e., ADB staff, government officials, and other development partners. Proficiency in oral and written communication skills in English. Please refer to the link for ADB Competency Framework for TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Indonesia. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The role involves providing essential support to the Finance and Administration team, focusing on finance, accounting transactions, and general administrative and logistical operations for the Resident Mission Office. Key duties include processing financial transactions in FMAS, maintaining accurate accounting records, managing budget coordination via BMCS, and supporting HR and office maintenance functions.