The post holder will report and be managerially responsible to the Accounts Receivable Manager for the day-to-day operations of the Income to Receipt Department. The post holder will be professionally responsible to the Assistant Director of Finance (Corporate).
The post holder will assist the Accounts Receivable Manager with credit control, system maintenance, control account reconciliation and assisting in ensuring that monthly and annual deadlines are met. Supporting Treasury Manager in monitoring the cash flow on a daily basis, making periodic analysis, on the basis of historical cash flows and by the use of forecasts and business acumen.
English and/or Welsh speakers are equally welcome to apply
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Accounts Receivable
- Assist/Complete the month end closedown of the Accounts Receivable system in line with the Finance Department’s monthly timetable, to reflect the UHB’s debtor position.
- Reconciliation of the Accounts Receivable system with the General Ledger, ensuring that all discrepancies are identified and actioned.
- Assist the Accounts Receivable Manager in ensuring all Welsh NHS debts are monitored and actioned in line with the Welsh Assembly Government Arbitration Policy.
- Monitor the monthly repayment schedule to ensure that default debtors are identified and contacted to minimise the risk of the debt becoming uncollectable.
- To liaise with the CCI Legal Services to ensure that information provided in relation to debts referred to them for collection is accurate and submitted in a timely manner.
- Ensure that all bill requests and receipts are actioned accurately and in a timely manner on the Debtors system in line with the department timetable.
- Ensure that the Accounts Receivable Recovery Procedures are adhered to.
- Assist the Accounts Receivable Manager in implementing changes to procedures, systems and activities as required.
- To accurately process invoices on the Trust’s Debtors System for all the Trust’s income, ensuring that debtor requests in the department are processed within five working days.
- To liaise as necessary with the staff who complete debtors’ requests, where details are incomplete, inaccurate or unclear in any way.
- To follow the standard procedures for ensuring the prompt payment of invoices, including the sending out of statements, e-mailing and telephoning debtors for collection of debts. To liaise with the Accounts Receivable Manager where debt remains outstanding in order to escalate the collection process.
- To assist with the standard reports produced from the Debtors System and to be able to present information using Business Objects and Excel spreadsheets.
- To assist/complete with the Accounts Receivable manager the required returns e.g., NHS Agreement of Balances and year-end procedures.
Treasury Management
- Support the day-to-day operation of the Treasury function by ensuring that Health Board cash books are maintained, and that balance remains within the defined thresholds.
- Support the treasury management system to ensure that cash is available to meet the ongoing day to day expenditure requirements.
- Support the daily, monthly, quarterly and annual cash flow projections for inclusion in treasury reports.
- Support in reconciling cash books to bank statements on a weekly basis.
- Actively Review Treasury management processes, suggest and implement automation.
- Deputise for the Treasury manager as and when required.
Charitable Funds
- Support the Finance modernisation agenda in reviewing the Charitable funds processes, systems and reporting.
Financial Control
- Ensure that the financial controls and procedures within the Income to Receipt department are robust and meet the required standard.
- To provide guidance to all staff to improve and update control systems when required which facilitates adhering to Standing financial Instructions and Financial Control Procedures
- Liaise with Internal and External Audit to ensure that the department is contributing effectively to Audit recommendations.
Provision of Advice
- To assist in providing advice to all appropriate staff on any relevant finance related issues that affect the department.
- Communicate with a broad range of stakeholders including current employees, ex employees, members of the public regarding issues pertinent to the Income to Receipt section.
Staff Management and Development
- Assist in the development and cascading of objectives and personal development plans for the department, ensuring high standards of performance and a culture of continuous learning is maintained at all times.
- To assist in supporting the Finance Departmental Operational Plan to ensure the department continues to develop and works within a culture of seeking continuous improvement.
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