COMPANY: My Paper Pusher, LLC
JOB TITLE: Senior Full Charge Bookkeeper
REPORTS TO: Bookkeeping Manager
Compensation: $30-$35/hour plus additional annual incentive compensation.

ESSENTIAL DUTIES AND RESPONSIBILITIES (includes but may not be limited to the following):

• Performs data entry, captures and balances work received from clients on a scheduled basis
• Recording bank transfers, wires, and ACH and credit card payments
• Maintaining the client’s financial records using bookkeeping software and online spreadsheets on both cash and accrual basis
• Maintaining supporting documentation as ready reference of any recorded transaction
• Maintains historical records by filing documents
• Prepares appropriate schedules and reports as requested by clients
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends on a monthly, quarterly, half-yearly, and yearly
• Drawing up the trial balance and the balance sheet of the company
• Checking financial reports for accuracy
• Preventing, rectifying, or reporting errors made while recording, posting in or balancing any account
• Reconciling all accounts periodically
• Receives, approves, processes, and, when necessary, investigates client’s accounts payable invoices
• Processing sales invoices, receipts, and returns
• Communicates (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts
• Calculating taxes, prepare payments to creditors, and analyzing financial statements
• Prepare accounts receivables for client to deposit into client bank accounts
• Preparing and processing payroll
• Assisting in the development of the annual budget of the company and monitoring the budget
• Keeps track of client assets
• Communicates with accountants on tax return preparation
• Assisting with preparation for audits
• Generates 1099s and W-2s for clients
• Contributes to team effort by accomplishing related results as needed
• Works directly with multiple individual clients, business owners and non-profits
• Train client with bookkeeping software and best practices
• Staying up-to-date with changes in the state and country-wide financial laws
• Elevating problems and issues to supervisor
• Performs other duties as assigned from time to time by supervisor

KNOWLEDGE AND EXPERIENCE REQUIRED:

• Bachelor’s Degree, required
• Completion of 2 accounting courses
• Bookkeeping certification (obtainable after 2 years of bookkeeping experience), with 60 CPE credits every 3 years to maintain the certification
• Knowledge of computerized accounting, but must be able to do a manual set of books
• QuickBooks Pro Advisor or 2+ years of QuickBooks experience, preferred
• Knowledge of QuickBooks third party app integrations
• Knowledge of electronic payables systems, like Bill or Melio, preferred
• Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns
• Well-versed with accounting practices, GAAP and tax laws
• Knowledge of law firm trust accounting and nonprofit accounting practices, preferred
• Technology proficiency and know how to operate QuickBooks
• Send and receive emails and keep an email inbox organized
• Use a word processing program like Microsoft Word
• Use a spreadsheet program like Microsoft Excel
• Use a project management system (like Karbon, Asana, etc.)
• Use electronic meeting platforms like Microsoft Teams or Zoom
• Keep computer files properly organized placing files in appropriate computer folders

SKILLS REQUIRED:

• Excellent interpersonal skills and customer service skills
• Excellent organizational skills
• Excellent keyboarding skills
• Ability to analyze information
• Ability to deal with complexity
• Attention to details and thoroughness
• Ability to perform several tasks concurrently with ease and professionalism
• Ability to operate calculator, computer, and other general office equipment
• Ability to communicate clearly and concisely, verbally and in writing, in English
• Must be able to keep client matters strictly confidential

• Performs data entry, captures and balances work received from clients on a scheduled basis
• Recording bank transfers, wires, and ACH and credit card payments
• Maintaining the client’s financial records using bookkeeping software and online spreadsheets on both cash and accrual basis
• Maintaining supporting documentation as ready reference of any recorded transaction
• Maintains historical records by filing documents
• Prepares appropriate schedules and reports as requested by clients
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends on a monthly, quarterly, half-yearly, and yearly
• Drawing up the trial balance and the balance sheet of the company
• Checking financial reports for accuracy
• Preventing, rectifying, or reporting errors made while recording, posting in or balancing any account
• Reconciling all accounts periodically
• Receives, approves, processes, and, when necessary, investigates client’s accounts payable invoices
• Processing sales invoices, receipts, and returns
• Communicates (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts
• Calculating taxes, prepare payments to creditors, and analyzing financial statements
• Prepare accounts receivables for client to deposit into client bank accounts
• Preparing and processing payroll
• Assisting in the development of the annual budget of the company and monitoring the budget
• Keeps track of client assets
• Communicates with accountants on tax return preparation
• Assisting with preparation for audits
• Generates 1099s and W-2s for clients
• Contributes to team effort by accomplishing related results as needed
• Works directly with multiple individual clients, business owners and non-profits
• Train client with bookkeeping software and best practices
• Staying up-to-date with changes in the state and country-wide financial laws
• Elevating problems and issues to supervisor
• Performs other duties as assigned from time to time by superviso