• New York, NY
• Professional / Managerial / Administrative
• 3029193
• 08/19/2025
  Description
  The Department of Medicine is at the forefront of twenty-first century medicine with an uncompromising commitment to providing excellent patient care; to conducting cutting-edge research; and to the rigorous training of tomorrow’s physicians and physician-scientists in an environment that supports all members of our community. Our department is ranked in the top 10 for funding by the National Institutes of Health (NIH) and we receive nearly $154 million annually. Our highly competitive residency programs have a national reputation for excellence for producing the highest quality junior faculty and physicians. As the largest academic department in the Mount Sinai Health System, we are leading the integration of the latest discoveries in the lab and innovations in clinical care into patient-centric care models in the safest, and most compassionate way possible.
  This individual serves as a Grant or Contract reviewer for the Mount Sinai School of Medicine/ Mount Sinai Health System; interacts with the faculty, departmental administrators, finance and institutional compliance committees on all Sponsored Programs and research programs; represent the Institution to non-profit funding agencies, federal government officials and drug and device manufacturers.

Responsibilities

• Provide reports as requested for departments and individual researchers
• Grants Specialist Review approximately one thousand grant applications per year for all pre-award financial and administrative policies on behalf of Institutions central business office. Interact with departmental administrators, faculty and extramural funding agencies (Federal, NY State, non-profit etc.) to enforce needed corrections prior to institutional endorsement. The need for significant oversight and training in this area is expected.
• Grants Specialist Responsible for correct compliance characterization of the above applications and routing to the Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee. The need for significant oversight and training in this area is expected.
• Grants Specialist - Review and provide Just-In-Time, supplemental and amended information to extramural sponsors on above applications. The need for significant oversight and training in this area is expected.
• Grants Specialist Provide information to Sponsored Programs Accounting for fund activation.
• Grants Specialist - Additional responsibilities split between positions include maintenance of web-site and electronic forms, creation and maintenance of training grant tables, liaison to the Institutional Bio-Safety Officer, liaison to the Biomedical Research Alliance of New York, liaison to the Committee on Special Awards and Fellowships and creation and distribution of funding opportunities packets, calendars and special alerts.
• Contracts Specialist Negotiate clinical trial agreements and amendments on behalf of Mount Sinai School of Medicine. Generally negotiations occur with pharmaceutical or device company attorneys and have broad legal repercussions to the Institution. The need for significant oversight and training in this area is expected.
• Contracts Specialist - Review, mail and negotiate (if applicable) funding agreements from other Educational Institutions and Non-profit Sponsors (AHA etc.)
• Contracts Specialist Negotiate site agreements for large scale, NIH funded clinical trials with coordinating centers at MSSM. The need for significant oversight and training in this area is expected.
• Contract Specialist Liaison to the Office of Industrial Liaison for Sponsored Research Agreements and IP issues pertaining to non-profit agreements. The need for significant oversight and training in this area is expected.
• Contract Specialist Liaison to Risk Management for Certificate of Insurance Requests.
• Contracts Specialist Liaison to Sponsored Projects Accounting (SPA) for subcontracts written by SPA, but signed by GCO.
• Both - Information Technology: Must have a strong working knowledge of information systems including the Grants Tracking System and Microsoft Office Suite to:A) Provide customized fiscal reports for academic and service departments within the organization. The need for significant oversight and training in this area is expected.B) Routine entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System. The need for significant oversight and training in this area is expected.

Qualifications

• Bachelors or equivalent combination of education and related work experience
• Six years of related experience

Employer Description

• Provide reports as requested for departments and individual researchers
• Grants Specialist Review approximately one thousand grant applications per year for all pre-award financial and administrative policies on behalf of Institutions central business office. Interact with departmental administrators, faculty and extramural funding agencies (Federal, NY State, non-profit etc.) to enforce needed corrections prior to institutional endorsement. The need for significant oversight and training in this area is expected.
• Grants Specialist Responsible for correct compliance characterization of the above applications and routing to the Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee. The need for significant oversight and training in this area is expected.
• Grants Specialist - Review and provide Just-In-Time, supplemental and amended information to extramural sponsors on above applications. The need for significant oversight and training in this area is expected.
• Grants Specialist Provide information to Sponsored Programs Accounting for fund activation.
• Grants Specialist - Additional responsibilities split between positions include maintenance of web-site and electronic forms, creation and maintenance of training grant tables, liaison to the Institutional Bio-Safety Officer, liaison to the Biomedical Research Alliance of New York, liaison to the Committee on Special Awards and Fellowships and creation and distribution of funding opportunities packets, calendars and special alerts.
• Contracts Specialist Negotiate clinical trial agreements and amendments on behalf of Mount Sinai School of Medicine. Generally negotiations occur with pharmaceutical or device company attorneys and have broad legal repercussions to the Institution. The need for significant oversight and training in this area is expected.
• Contracts Specialist - Review, mail and negotiate (if applicable) funding agreements from other Educational Institutions and Non-profit Sponsors (AHA etc.)
• Contracts Specialist Negotiate site agreements for large scale, NIH funded clinical trials with coordinating centers at MSSM. The need for significant oversight and training in this area is expected.
• Contract Specialist Liaison to the Office of Industrial Liaison for Sponsored Research Agreements and IP issues pertaining to non-profit agreements. The need for significant oversight and training in this area is expected.
• Contract Specialist Liaison to Risk Management for Certificate of Insurance Requests.
• Contracts Specialist Liaison to Sponsored Projects Accounting (SPA) for subcontracts written by SPA, but signed by GCO.
• Both - Information Technology: Must have a strong working knowledge of information systems including the Grants Tracking System and Microsoft Office Suite to:A) Provide customized fiscal reports for academic and service departments within the organization. The need for significant oversight and training in this area is expected.B) Routine entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System. The need for significant oversight and training in this area is expected