Senior Hazardous Materials Specialist at Columbia University

Manhattanville, New York, USA -

Full Time

Start Date

Immediate

Expiry Date

09 Nov, 25

Salary

95000.0

Posted On

09 Aug, 25

Experience

3 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Hazardous Materials, Survey, Communication Skills, Multiple Disciplines, Biology, Public Speaking, Industrial Hygiene, Regulatory Agencies, Travel, Operations, Chemistry, Federal Regulations, Rcra, Decommissioning, Climbing

Industry

Information Technology/IT

Description

Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Standard Work Schedule: Mon - Fri 9:00 am - 5:00 pm
Building: Geffen Building
Salary Range: $80,000- $95,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director, EH&S, the Senior Hazardous Materials Specialist (Sr. HMS) will support the daily operations of the Hazardous Materials Program in conjunction with the Associate Manager. The Sr. HMS will ensure that all Hazardous Materials Program projects, functions and reports are fulfilled in a proactive and timely fashion across all University campuses (Morningside Heights, Irving Medical Center, Lamont Doherty, Baker Field, Nevis and Manhattanville), University affiliates (Barnard College and New York State Psychiatric Institute) and satellite locations, as necessary. In addition, the Sr. HMS will work in collaboration with personnel in the Research Safety, Occupational Safety, Hazardous Materials, Data Systems, and Training programs to provide technical and regulatory compliance leadership and/or support on a variety of defined projects. They will maintain a client-focused approach and be accountable for assessing research and non-research procedures and practices and developing creative, sustainable and compliant solutions that meet the operational needs of faculty, staff and students and are consistent with University standards and best practices.

Responsibilities

Conduct regularly scheduled audits to oversee and ensure the compliance and maintenance of documents and records related to chemical and universal waste management (e.g., uniform hazardous waste manifests, land disposal restriction forms, non-hazardous waste manifests, and medical waste tracking forms).
Lead and direct EH&S inspection readiness efforts through regular surveys of field conditions and subsequent follow-up interventions, as well as maintenance and documentation of such efforts. To include the development of waste management plans in individual laboratories, where needed.
Provide technical support to the Hazardous Materials Team to ensure full compliance with applicable regulations and University policies and ensure corrective action, as necessary, is implemented and sustained.
Identify and create opportunities for EH&S safety program development through data and gap analysis; work in partnership with Senior Safety Advisors to propose resource needs, program logistics and cycle timelines.
Assist in preparing all required plans and reports, including but not limited to Hazardous Waste Contingency Plan, Annual Hazardous Waste Generators Report, Hazardous Waste Reduction Plan, DOT Registration, c7 notifications, quarterly NYSDEC tax reports, and periodic EH&S/departmental reports.
Provide guidance and support to the Hazardous Materials Team in the management of service schedules of environmental contractors/vendors providing routine, special projects, and emergency services to EH&S, and ensure the Team’s timely processing of all invoices, records, manifests/waste tracking documents, discrepancy reports, insurance documents, etc. Coordinate approvals and waste profiles for vendors to pick up, transport, and dispose of hazardous waste, and ensure all disposal facilities meet University requirements.
Provide primary support for onboarding of new EH&S staff with regards to Hazardous Materials Program responsibilities.
Lead Hazardous Materials Team meetings and help establish program direction for proactive delivery of services and compliance with satellite accumulation area and waste storage area requirements and development, implementation, and monitoring of program initiatives.
Manage and maintain policies for the Hazardous Materials Program.
Further develop University safety programs at specialty facilities, such as the School of the Arts (SOA), and extracurricular student clubs including the Formula SAE (Society of Automotive Engineers) and Columbia Space Initiative.
Support the basic functions of the Research and Occupational Safety programs, as needed, including delivery of core services, emergency response and chemical shipping.
Respond to chemical spills and other emergency situations.
Support the Hazardous Materials Program staff, as necessary (i.e., emergencies, unplanned absences, etc) in the collection of chemical waste from laboratories, Facilities shops and other sites.
Perform other duties as may be assigned