MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.
We are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us. We are looking for a Senior HR Operations Specialist to be a part of our growing dynamic team based in Milan!
The role

The Senior HR Operations Specialist is a key member of our dynamic global team and the person will be in charge of HR Administration & System support activities.This role will work with a high degree of autonomy, managing and overseeing all administrative HR processes and documentation, playing a crucial role in ensuring the smooth and efficient handling of all operational HR activities. The Senior HR Operations Specialist also will:

• Manage all employee administration processes, including contracts, onboarding, and offboarding.
• Prepare and collect all necessary data for payroll processing (payroll is outsourced).
• Act as the first point of contact for employees regarding administrative HR matters (payslips, holidays, leave, illness, etc.).
• Maintain and update employee records and contractual data in HR systems.
• Monitor contract deadlines, renewals, and changes.
• Liaise with the external payroll provider to ensure accurate and timely payroll processing.
• Draft and issue official HR communications and letters.
• Prepare and maintain HR reports (headcount, turnover, personnel costs, etc.).
• Work closely with the team and act as a mentor for junior staff.

REQUIREMENTS:

Our ideal Senior HR Operations Specialist will have a background in HR Administration subjects for Italian and international contexts (Germany, France, Belgium, Spain, Portugal), with a good knowledge of managing payroll and Labour Law. As well as:

• Bachelor’s Degree in Law/Economics/Business administration or a related field
• Knowledge of HR administration processes and a solid understanding of Italian labor law (knowledge of Labor Law for other countries will be an advantage).
• Previous experience working in fast-paced environments, managing multiple priorities with speed and accuracy.
• Strong organizational skills and attention to detail.
• Hands-on operational work approach and the capability to work towards process improvement and efficiency.
• Strong proficiency with HR tools and software for document and data management.

Working pattern and location

• 40 hours per week, permanent contract
• Monday – Friday
• Hybrid role from our Milan office

• Manage all employee administration processes, including contracts, onboarding, and offboarding.
• Prepare and collect all necessary data for payroll processing (payroll is outsourced).
• Act as the first point of contact for employees regarding administrative HR matters (payslips, holidays, leave, illness, etc.).
• Maintain and update employee records and contractual data in HR systems.
• Monitor contract deadlines, renewals, and changes.
• Liaise with the external payroll provider to ensure accurate and timely payroll processing.
• Draft and issue official HR communications and letters.
• Prepare and maintain HR reports (headcount, turnover, personnel costs, etc.).
• Work closely with the team and act as a mentor for junior staff