Senior Human Resource Assistant at Asian Development Bank

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Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Budget Management, Communication, Analytical Skills, Problem Solving, Client Service, Event Coordination, Logistical Support, Data Analysis, Report Preparation, Team Collaboration, Policy Clarification, Process Improvement, Presentation Skills, Time Management, Consultant Management

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Human Resource Assistant is assigned in the Culture and Talent Division (BPCT) within the Budget, People, and Management Systems Department (BPMSD). You will be based at our Headquarters in Manila, Philippines. You will report to the designated International Staff and/or Officer. Your Role As a Senior Human Resource Assistant, you will provide technical and coordination support for multiple learning and development programs within BPCT. You will assist the Learning and Development (L&D) teams in preparing and monitoring the Staff Development Budget and provide support in the management of short-term assignments (STAs). You will: Produce analysis and reports required for the implementation and review of programs in BPCT priority areas of work. Collect and compile relevant data to producing routine and ad hoc statistics/reports. Prepare presentation materials as needed. Help translate data into written reports, tables, graphs, and charts. Support the management and submission of the Staff Development Budget. Support and coordinate communication activities such as submission of OneADB Today blurbs, calendar entries, short-term assignment (STA) postings, and updating Division’s intranet site within area of responsibility. Support the coordination and organization of events, webinars, workshops, and other activities related to learning and development. Support contract administration by updating Consultant Management System (CMS) and coordinate with Procurement, Portfolio and Financial Management Department (PPFD) and external consultants. Ensure efficient client service by interacting with staff or external contacts to clarify policies and determine if any concerns raised would need to be elevated for review and decision. Provide logistical support, including arranging mission schedules, obtaining visas, scheduling flights, booking hotel accommodations, preparing travel documents and drafting itineraries. Perform coordination functions to support the Division, including arrangement of Division meetings and activities; monitoring accuracy and flow of documents and correspondences within the Division; ensuring effective coordination with other Departments/Offices; and coordination of the office layout for the Division and room assignment for BPCT staff, contractors and consultants. Perform other duties that may be assigned and reflected in your workplan. You will need: Bachelor’s degree, preferably in Human Resources, Business Administration, Psychology, or related fields. At least 5 years of relevant professional experience. Working knowledge of HR policies, procedures, and/or processes will be an advantage. Experience managing budgets would be an advantage. Experience drafting communications would be an advantage. Analytical and problem-solving abilities to troubleshoot and resolve issues. Ability to set priorities and deliver within a set timeframe. Experience in initiating improvements and changes to enhance existing processes and workflows. Ability to liaise and work effectively with staff within own work location, with teams, and throughout ADB. Good oral and written communication skills in English. Please refer to the link for the ADB Competency Framework for Technical Local Staff grade 2. Benefits ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience. Paid leave (including parental) Medical and health benefits Life and other insurance plans Staff development Retirement plan Additional Information This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff’s particular blend of skills and experience in the foreseeable future; and (b) Staff’s performance is satisfactory and they are suitable for further employment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

The Senior Human Resource Assistant will provide technical and coordination support for learning and development programs, assist in budget management, and coordinate communication activities. Additionally, the role involves logistical support for events and ensuring efficient client service.