Senior Human Resource Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

0.0

Posted On

10 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Talent acquisition, Budget management, Database management, Communication skills, Calendar management, Document preparation, MS Office, Sharepoint, Policy implementation, Recruitment support, Office administration, Data reporting, Interpersonal skills, Coordination

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Human Resource Assistant is assigned to the Talent Acquisition Division (BPTA) within the Budget, People, and Management Systems Department (BPMSD). You will be based at our Headquarters in Manila, Philippines. You will report to Director, BPTA. Your Role As a Senior Human Resource Assistant, you will provide operational and administrative support to the Director, BPTA. The position will support coordination activities for the division, coordinate knowledge sharing activities, database management, and other operational and administrative function. You will: HR Business Partner Support Provide operational and administrative support to the implementation of policies and procedures Assist in recruitment activities through monitoring and managing roster of independent panelists. Act as first point of contact for any standard and routine BPTA queries. Assist budget management by raising requisitions in budget-related systems such as e-proc and Request for Payment (RFP). Assist in updating references and links related to BPTA policies and programs and HR Business partners contact list in the BPMSD website. Act as Division focal for coordinating OneADB Today announcements within the Division, BPMSD, and DOCK, including personnel announcements Under guidance of supervisor, support in the preparation and editing of briefing materials, PowerPoint slides, Word documents, reports, or other data in Excel spreadsheets. Administrative Support Manage Director, BPTA's meetings, appointments and mission/travel requirements. Consolidate the Division's inputs on work planning and budget and help track and generate relevant reports. Undertake follow-up actions for Director, BPTA and collaborate across the division on the Director's requirements. Provide wider Division support in collaboration with colleagues when needed. Ensure clear coordination and communications within the Division, and between BPTA and other Divisions and Departments, for example in coordinating calendars and arrangements. Undertake general office administration. Ensure that office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval. Maintain adequate stocks of office supplies as required. Act as Division focal for arranging Division-wide meetings and events and overtime and shiftwork verifier. Perform other duties as may be assigned and reflected in the incumbent's workplan. You will need: A Bachelor's degree. At least five years of relevant work experience. Excellent written and verbal communication skills in English is required. Ability to exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence. Excellent organization, coordination and interpersonal skills; able to effectively organize meetings, including calendar management and document preparation. A sound knowledge of MS Office (Word, Excel and PowerPoint), Sharepoint and relevant ADB systems and applications Able to work collaboratively within the team and also be able to build effective working relationships with colleagues in other divisions and departments. Please refer to the link for ADB Competency Framework for Technical Local Staff grade 2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Senior Human Resource Assistant provides operational and administrative support to the Talent Acquisition Division, including recruitment assistance and budget management. The role also involves managing the Director's schedule, coordinating division-wide activities, and maintaining office records.