ABOUT PROVIDENCE PUBLIC SCHOOLS

PPSD serves approximately 22,000 students across 37 schools and employs over 3,200 professionals. The district is committed to equity, belonging, and non-discrimination and encourages applications from historically underrepresented groups.

EDUCATION

• Bachelor’s degree or equivalent professional experience in Human Resource Management, Information Technology, Educational Statistics, or a related field.

EXPERIENCE

• At least five years of experience in HRIS administration, HR data management, or a similar field.
• At least three years of experience managing a team, particularly overseeing HRIS or employee data management roles.
• Experience with HR software such as PowerSchool, Frontline, Lawson, or similar platforms is strongly preferred.
• Proven experience in utilizing data to inform HR decision-making, including creating dashboards and reports for internal and external stakeholders.
• Experience working with large, complex datasets and using data analysis tools such as Excel, Tableau, or SQL is highly desirable.

SKILLS

• Strong leadership and team management skills, with the ability to guide, mentor, and develop HR staff.
• Proficient in HRIS systems and data management tools, with experience in reporting and performance metrics.
• Ability to communicate complex data insights clearly and effectively to stakeholders at all levels.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills with experience working across multiple teams and departments.
• Strong problem-solving abilities, with the ability to troubleshoot and resolve system-related issues.
• Ability to design and deliver data-driven professional development in HR and data interpretation.

YOUR ROLE

As the Senior HRIS Partner, you will oversee and manage the work of both the HRIS Administrator and HR Technicians to ensure the district’s HRIS operations and processes are maintained and continuously improved. Additionally, you will be responsible for utilizing and managing HR data to support the HR team’s decision-making, optimize staffing, and improve overall district HR performance. Reporting directly to the Chief Talent Officer, you will manage the integration of HR systems, data analysis, and performance tracking to help shape staffing strategies and policies across the district.

KEY RESPONSIBILITIES

• Leadership & Oversight
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• Oversee the work of the HRIS Administrator and HR Technicians, ensuring the accurate entry and maintenance of employee data in HRIS systems and related platforms.

• Supervise HR Technicians’ daily operations, ensuring adherence to data management best practices and district protocols.
• Ensure the HRIS Administrator and HR Technicians maintain high standards of data integrity, security, and efficiency in HR systems.
• Conduct performance reviews and development sessions with HRIS and HR Technician staff to promote staff growth and efficiency.
• Strategic Planning & Process Improvement
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• Lead ongoing HR systems optimization efforts, ensuring technology is leveraged to improve HR operations and services.

• Oversee the integration of data between various systems (e.g., HRIS, payroll, absence management) and ensure seamless data transfer.
• Collaborate with the HRIS Administrator and Technicians to improve processes for employee record management, including certifications, changes in status, and personnel agendas.
• Employee Data Management & Reporting
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• Ensure the HRIS Administrator and HR Technicians accurately input and manage data related to employee certifications, job status updates, leave management, and more.

• Oversee the preparation and analysis of reports on HR operations, including personnel status, compensation updates, and employee leave records.
• Lead the design and delivery of data-driven dashboards, reports, and analytics to inform HR decision-making.
• Data and Performance Management
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• Develop and implement data systems to track staffing trends, performance data, and HR metrics, ensuring that data is timely, accurate, and easily understood.

• Facilitate the communication of complex data findings to stakeholders, using clear language, graphics, and dashboards to convey key insights.
• Assist in forecasting staffing needs, drawing on data from both local and national trends to support recruitment and retention strategies.
• Oversee the creation and distribution of data reports to internal and external stakeholders, ensuring that they provide actionable insights on staffing, compliance, and HR performance.
• Support the development of staffing plans, ensuring alignment with district goals and needs.
• Provide training for HR team members and administrators on how to interpret and utilize HR data for staffing decisions, policy development, and compliance.
• Coordinate with external partners and community-based organizations to share relevant HR data, adhering to confidentiality and data-sharing agreements.
• HRIS System Management & Vendor Relations
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• Act as the application manager for HR systems, overseeing their configuration, upgrades, and ongoing management.

• Work closely with IT, Finance, and other departments to troubleshoot issues, implement system enhancements, and drive continuous improvement of HRIS systems.
• Support audits and regular checks to ensure data integrity and accuracy across HRIS and related platforms.
• General HR Operations & Compliance
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• Ensure HRIS Administrator and Technicians adhere to confidentiality policies and maintain compliance with relevant labor laws, district policies, and collective bargaining agreements.

• Provide guidance on best practices in HRIS data entry, employee recordkeeping, and overall HR operations.
• Lead HR initiatives related to compliance, including ensuring accurate EEO5 reporting and monitoring of staff-related initiatives.
• Training & Support
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• Lead the development and delivery of training programs for the HRIS Administrator, HR Technicians, and HR staff on HRIS systems, data management, and data-driven decision-making.

• Provide ongoing support for system users, ensuring they have the tools and knowledge to utilize HR systems and data for effective decision-making.

HR TECHNICIAN OVERSIGHT DUTIES:

The Senior HRIS Partner will also supervise the HR Technicians and their duties, including:

• New Employee Onboarding

• • Oversee HR Technicians’ work in entering new hires into HRIS systems, absence management platforms, and professional growth systems.
• Ensure that new employee certifications are entered into the system accurately.
• Personnel Actions Management
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• Guide HR Technicians in preparing and distributing personnel agendas for staff meetings.

• Ensure that HR Technicians review and update employee status changes in HRIS and other related platforms, such as address updates, name changes, and job location changes.
• Exit Process & Record Maintenance
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• Oversee HR Technicians in processing employee exits, such as retirements, resignations, and terminations.

• Ensure HR Technicians maintain a database of retiring and resigning employees and monitor the timely payout and removal of these employees from HRIS systems.
• Employee Leave and Data Management
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• Ensure HR Technicians maintain accurate leave records, track return dates, and process employee data related to leaves of absence.

• Oversee HR Technicians’ preparation of reports related to leave, personnel status, and other employee data.
• General Operations & Communication
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• Guide HR Technicians in supporting general HR operations, including filing documents and maintaining strong communication with staff and constituents.

• Ensure HR Technicians comply with confidentiality policies and district procedures.