Senior Legal Billing Specialist at Kahana & Feld LLP

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

38.0

Posted On

01 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Billing, Insurance Defense, E-Billing, Compliance, Attention to Detail, Problem-Solving, Communication, Aderant, Elite, BillBlast, CounselLink, Legal Tracker, LEDES, UTBMS, Accounts Receivable, Customer Service

Industry

Law Practice

Description

Description We are seeking a highly skilled and detail-oriented senior legal billing specialist with a strong background in insurance defense billing. The ideal candidate will have experience working in a law firm or legal department, a thorough understanding of legal billing guidelines (including e-billing platforms) and the ability to manage a high-volume billing workload while ensuring compliance with client and carrier specific billing requirements. Duties and Responsibilities Prepare, review, and process monthly pre-bills and final invoices in accordance with firm and client guidelines. Ensure compliance with insurance carrier billing guidelines, including task-based billing formats such as LEDES and UTBMS. Submit and track electronic invoices through various e-billing platforms (e.g., BillBlast, TyMetrix, CounselLink, Legal Tracker). Resolve billing discrepancies and rejected invoices in collaboration with attorneys, clients, and accounting. Monitor accounts receivable and follow up on unpaid invoices as needed. Assist attorneys with time entry corrections and adjustments to ensure accurate billing. Maintain accurate billing records, reports, and client billing requirements. Serve as a liaison between attorneys, clients, and third-party vendors. Train and mentor junior billing staff as needed. Communicate with 3rd party payers to resolve billing/payment discrepancies. Process appeals in eBilling portals as required. Provide timely and effective customer service to internal and external clients. Prepare analysis of client accounts and produce monthly reports. Create and send invoices and supporting documentation to clients. Reconcile processed work by verifying entries and comparing system reports to balances. Requirements 5+ years of legal billing experience with a focus on insurance defense. Strong understanding of insurance carrier billing guidelines and compliance requirements. Proficiency with billing software such as Aderant, Elite, or similar. Experience with e-billing platforms like BillBlast, Legal Tracker, CounselLink, Legal Tracker. High attention to detail, accuracy, and confidentiality. Excellent communication and problem-solving skills. Ability to manage multiple deadlines and work independently. Familiarity with LEDES and UTBMS codes is essential. Associates or Bachelors degree in Accounting, Finance, or related field preferred. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location Hybrid working arrangement will also be considered for candidates residing in the vicinity of our offices, or fully remote for exceptional candidates located in California, Arizona, New York or Texas. Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays. Salary Description $33.00 - $38.00/hour Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 10-20% domestic travel by car and plane. This organization participates in E-Verify. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Responsibilities

The Senior Legal Billing Specialist will prepare, review, and process monthly pre-bills and final invoices while ensuring compliance with client and insurance carrier billing guidelines. They will also resolve billing discrepancies and serve as a liaison between attorneys, clients, and third-party vendors.