Senior Legal Operations Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

0.0

Posted On

29 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Portfolio Administration, Project Management, Budget Monitoring, Contract Management, Recruitment And Onboarding, Financial Closure, Knowledge Management, English Communication, Analytical Skills, Time Management, Collaboration, Computer Proficiency

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship This position is assigned within Office of the General Counsel (OGC), ADB's legal department. OGC is responsible for providing legal and policy advice to ADB's Board of Directors, its Management and client departments on operational and administrative matters and advises on methods to limit ADB's risk exposure appropriately. It prepares or reviews documents that create and define the legal rights or obligations of ADB, including financing and investment contracts. You will be based at our Headquarters in Manila, Philippines. You will report to the Assistant General Counsel and/or designated International Staff. Your Role As Senior Legal Operations Assistant, you will provide LPR Program portfolio administration support throughout the lifecycle of LPR TA projects from approval to completion. You will work closely with the LPR Team and other OGC staff implementing LPR TA projects and LPR consultants and resource persons and guide them on the administrative aspects of LPR TA projects in compliance with ADB's policies, procedures and quality standards. Furthermore, you will work closely with other ADB departments in relation to the processing and administration of LPR TA projects and the overall LPR Program portfolio. You will: Support the LPR Team and OGC staff with TA administration issues including: (i) recruitment and onboarding of consultants, resource persons, and service providers; (ii) contract variations and payments; (iii) updating of project profiles and information in e-Operations System (eOps), Management Approval System (MAS), Integrated Disbursement System (IDS) and other relevant ADB systems; (iv) monitoring TA budget utilization and disbursements including compliance with funding source requirements; (v) monitoring TA contracts including completion dates and extensions; (vi) preparing for missions and handle logistical arrangements for national and regional events; (vii) financial closure of TAs; (viii) preparation of TA completion reports; (ix) maintaining accurate records of TAs; and (x) knowledge management of key LPR TA "know-how" including capacity building materials; Meet regularly with OGC staff implementing LPR TA projects and LPR consultants, resource persons and service providers to support the effective and efficient administration of LPR TA projects; Support the LPR Team with the management, monitoring, creation, maintenance and updating of LPR TA SharePoint sites, iManage folders and other systems and databases to enable effective and efficient tracking and management by individual TA team leads as well as by the LPR Team; Support the LPR team in developing quarterly and other management reports, and in the annual Work Program and Budget Framework exercise and other funding application exercises for LPR TAs; · Where required, serve as an alternate OGC eOps, SovOps, and MAS superuser for LPR Program to ensure effective access and timely approval and updating of ADB systems and databases; Stay updated on ADB policies, procedures, and systems; attend relevant internal trainings; maintain coordination with relevant ADB departments to support efficient processing and resolution of TA-related matters; and perform other assigned duties, including special projects in support of OGC operations. You will need: Bachelor's degree, preferably with good working knowledge of ADB's project-related and TA operation and administration. Minimum of 5 years relevant experience. Excellent written and verbal communication skills in English is required. Demonstrates strong analytical skills, attention to detail, and ability to maintain focus; proficient in basic computer applications; effectively manages time to handle multiple projects and heavy workloads; and works collaboratively as a constructive team member. Please refer to the link for ADB Competency Framework for Technical Local Staff Level 2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

Provide administrative support for the LPR Program portfolio throughout the lifecycle of technical assistance projects. This includes managing consultant recruitment, monitoring budgets, and maintaining project records in ADB systems.