Senior Management Administrative Assistant at Asian Development Bank

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Administrative Services, Document Management, Scheduling, Travel Coordination, Research Skills, Team Collaboration, Cultural Awareness, Confidentiality, Office Suite Proficiency, Project Coordination, Time Management, Attention To Detail, Problem Solving, Multilateral Organization Knowledge, Workflow Understanding

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Management Administrative Assistant is assigned to the Office of the Vice President for Market Solutions (VPMS). You will be based at our Headquarters in Manila, Philippines. You will report to the Senior Advisor to the Vice President (Market Solutions). Your Role As a Senior Management Administrative Assistant, you will provide assistance for the smooth operations of the Office of the Vice President for Market Solutions. You will: Plan and coordinate schedules independently in order to meet deadlines. Provide efficient administrative services by screening incoming telephone calls, taking accurate messages, coordinating supervisor's schedule, arranging for business travels, helping prepare documents for supervisors in compliance with ADB's standards, and properly logging correspondence and documents. Ensure all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units in a timely manner, and monitoring processing timelines to meet planned approval dates. Support in summarizing the departments' submissions to the Vice President. Coordinates various meetings, presentations, workshops, special task forces and other activities with various departments to ensure the concerned divisions are represented by supervisors. Ensures project documents, VPMS comments and other communications are properly maintained and filed as appropriate. Assist in collecting background information and conducting literature research on various subjects relevant to VPMS. Serves as back-up to the Executive Assistant of OVPMS. Performs other duties as may be assigned by the supervisors. You will need: Bachelor's degree At least 5 years relevant work experience Excellent written and verbal communication skills in English is required Proficient with office suite software, particularly MS Excel, Word and PowerPoint, spreadsheets and graphics software used in multilateral organizations. Thorough understanding of the role and function of the division/office/department and a good general understanding of the organization's purpose. Good working knowledge of procedures, formats and standards relevant in the performance of work. Good understanding of the interactions between different work areas and relevant work flows and their purpose, as well as business knowledge of relevant areas. Ability to plan, coordinate, and work collaboratively with teams as a constructive team member. Ability to work with individuals from different cultural/national backgrounds. Ability to work with minimum supervision and exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence. Able to liaise and work effectively with staff within work location and throughout ADB. Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 2 (TL2) Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

As a Senior Management Administrative Assistant, you will provide assistance for the smooth operations of the Office of the Vice President for Market Solutions. This includes planning schedules, coordinating meetings, and ensuring proper document management.