Include but not limited to:

Calendar and Email Management

• Efficiently manage complex calendars, prioritizing and scheduling meetings and appointments, considering various time zones globally.
• Proactively identify and highlight important tasks and meetings, ensuring the leaders are promptly reminded.

Meeting Support

• Video conferencing set up.
• Attend and participate in all team meetings, taking detailed notes, and disseminating information to the team.
• Collaborate with stakeholders to organize and execute small events, providing on-site support as necessary.

Communication and Relationship Building

• Act as a liaison between the leaders and internal/external stakeholders, maintaining strong professional relationships.
• Work closely with other management assistants across the business, fostering collaboration and sharing best practices.

Travel Planning

• Coordinate domestic and international travel arrangements for the leaders, including flights, accommodations, and ground transportation.

Presentation Support

• Assist in the creation of basic presentations, gathering input and guidance from the executive, ensuring clarity and professionalism.

Expense Management

• Facilitate timely completion and submission of monthly expenses for the leaders, ensuring accuracy and adherence to company policies.
• Process expense reports from team members, obtaining approvals from the leaders within one week of receipt.

Purchase Orders and Invoices

• Raise purchase orders and ensure invoices are processed accurately and promptly in applicable systems.
• Monitor and track invoice approvals, following up with the leaders to ensure timely processing within one week of receipt.