Senior Manager – Admin, Community Health Sciences at Aga Khan University

, , Pakistan -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Operations, Operational Calendars, Compliance, Document Version Control, Donor Compliance, Reporting, Audit-Ready Grants File, Procurement Planning, Vendor Sourcing, Contracting, Logistics, Travel Coordination, Burn Rate Tracking, Expenditure Tracking, Stakeholder Coordination, Problem-Solving

Industry

Hospitals and Health Care

Description

Introduction Aga Khan University's (AKU) Department of Community Health Sciences (CHS) is a preeminent public health institution in the country. The vision of the Chancellor set the direction for the University to take a lead in community development and the creation of an innovative curriculum that emphasizes a balance between patient care and population health. Over the past several decades, CHS has played a major role in leading the development of national level primary health care, public health practice, health systems through evidence-based approach. CHS has established successful models in urban and rural settings in Pakistan emphasizing empowerment - building on the strengths of communities. As part of an international university, CHS collaborates in a global network of outstanding research and teaching institutions including AKU affiliates in East Africa and Central Asia. CHS has five major sections – Epidemiology & Biostatistics, Health Policy & Management, Population & Reproductive Health, Environmental-Occupational and Climate Change (EOHCC), and Non-Communicable Diseases & Mental Health. As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment. The Aga Khan University invites applications for the position of Senior Manager, Department of Community Health Sciences. You will be responsible to: establish and lead integrated program operations function translate workplans into operational calendars and trackers lead regular operations meetings to track bottlenecks maintain central operational tracker oversee administrative systems and approvals routing maintain compliance records aligned with AKU and donor policies ensure document version control and standardized templates maintain donor compliance documentation coordinate inputs for reporting timelines maintain audit-ready grants file flag compliance risks and propose mitigation support recruitment coordination and onboarding logistics supervise admin/logistics staff maintain field deployment plans maintain meeting notes and action trackers provide weekly operational updates support preparation of operational briefs lead procurement planning and timely initiation coordinate vendor sourcing and documentation support contracting processes monitor vendor performance and maintain log plan and coordinate travel, accommodation, and itineraries manage field visit logistics and readiness checklists coordinate shipment and tracking of materials coordinate burn rate tracking and forecasting ensure timely submission of invoices and settlements track expenditures against planned activities coordinate meetings, workshops, and trainings maintain event documentation packs archive complete event documentation Requirements: You should have: master’s degree in public administration, Project Management, Business Administration, Public Health Management, or related field project management certification (PMP, PRINCE2, or equivalent will be preferred) 8–10 years of progressively responsible experience supporting large donor-funded programs or health system strengthening initiatives minimum 3 years in an operations or administration leadership role with multi-stakeholder coordination exposure demonstrated experience supporting procurement, logistics, and grants compliance documentation experience working with government counterparts and field teams strongly preferred strong program operations leadership and execution discipline strong planning, tracking, and follow-up capability with attention to detail working knowledge of procurement, logistics, contracting coordination, and administrative controls ability to manage multiple priorities under tight timelines without loss of quality strong communication, stakeholder coordination, and problem-solving skills proficiency in MS Office; strong Excel skills; familiarity with project tracking tools high integrity and strong compliance orientation willingness to travel regularly to project locations.

Responsibilities

The Senior Manager will be responsible for establishing and leading the integrated program operations function, translating workplans into operational trackers, overseeing administrative systems, and ensuring compliance with AKU and donor policies. This includes supporting recruitment, managing logistics, leading procurement planning, coordinating travel, and tracking expenditures against planned activities.