About the job

🏗 We're Hiring: Senior Manufacturing Documentation Specialist

• 📍 Location: United Arab Emirates (Remote)🕒 Employment Type: Full-Time💼 Experience Level: Mid-Level to Senior🌐 Work Arrangement: Fully RemoteAbout UsWe are a construction-focused organization committed to delivering complex projects through disciplined contract management, operational excellence, quality assurance, risk control, and collaborative project delivery. Our distributed teams work across Project Management, Construction, Engineering, Manufacturing, Procurement, Commercial, Legal, Finance, Human Resources, Design, Quality, HSE, Consultants, Contractors, Suppliers, Logistics, Administration, Information Technology, and Executive Leadership to maintain reliable documentation systems, support manufacturing operations, strengthen compliance, and ensure consistent quality throughout the project lifecycle.The RoleWe are seeking an experienced Senior Manufacturing Documentation Specialist to oversee the preparation, review, control, maintenance, and distribution of manufacturing documentation across operational and project environments. The successful candidate will ensure that manufacturing records, technical specifications, work instructions, standard operating procedures, inspection documents, quality records, and production-related documentation are accurate, traceable, current, and compliant with applicable standards and organizational requirements.This role will collaborate with Manufacturing, Engineering, Quality Assurance, Supply Chain, Procurement, Project Management, Regulatory Compliance, and other stakeholders to maintain document integrity, support production efficiency, facilitate audits, and drive continuous improvement in documentation processes.Key ResponsibilitiesDevelop, implement, and maintain manufacturing documentation procedures, standards, templates, and workflows.
• Manage the full lifecycle of manufacturing documents, from creation and review through approval, release, revision, archiving, and retirement.
• Prepare, review, and maintain manufacturing procedures, work instructions, production manuals, process specifications, and operational guidelines.
• Ensure manufacturing documentation is accurate, complete, consistent, readable, and aligned with approved technical requirements.
• Coordinate the preparation and review of manufacturing documentation with Engineering, Production, Quality Assurance, Maintenance, Procurement, and other relevant departments.
• Maintain controlled documentation for manufacturing processes, production equipment, assembly operations, fabrication activities, and related technical workflows.
• Establish and maintain document numbering systems, naming conventions, classification rules, metadata standards, and revision-control practices.
• Ensure all controlled documents have appropriate ownership, approval status, revision history, effective dates, and distribution controls.
• Manage document change requests and coordinate technical reviews, approvals, implementation dates, and communication of revisions.
• Verify that obsolete documents are withdrawn from active use and retained only in accordance with approved record-retention requirements.
• Maintain centralized repositories for manufacturing documentation and ensure authorized personnel can retrieve current approved documents.
• Administer electronic document management systems and support the effective use of manufacturing document-control platforms.
• Maintain accurate document registers, master lists, revision logs, approval records, and distribution records.
• Ensure manufacturing teams use the latest approved versions of procedures, drawings, specifications, forms, and work instructions.
• Coordinate the release of new and revised documents to authorized production locations, departments, suppliers, and project stakeholders.
• Support the standardization of manufacturing documentation across facilities, production lines, business units, and project teams.
• Prepare and maintain standard operating procedures covering production activities, equipment operation, process controls, inspection requirements, and quality checks.
• Review work instructions to ensure that manufacturing activities are documented clearly, logically, and consistently with approved processes.
• Coordinate with technical specialists to validate process steps, operating parameters, material requirements, equipment settings, and acceptance criteria.
• Ensure manufacturing instructions reflect approved engineering drawings, bills of materials, specifications, and process requirements.
• Maintain documentation supporting manufacturing process planning, production scheduling, assembly sequences, fabrication methods, and operational controls.
• Support the preparation and maintenance of manufacturing process flowcharts, routing documents, process maps, and standardized operating sequences.
• Coordinate the preparation, review, and controlled release of bills of materials, product structures, assembly instructions, and component specifications.
• Verify that documentation accurately identifies materials, components, tools, equipment, measurements, tolerances, and required inspection points.
• Maintain manufacturing documentation associated with product configuration, engineering changes, design revisions, and approved production modifications.
• Support Engineering Change Orders, Engineering Change Requests, deviation requests, and other formal technical change-control processes.
• Ensure manufacturing documents are updated following approved changes to designs, materials, processes, equipment, or production methods.
• Coordinate with Engineering and Production teams to resolve discrepancies between drawings, specifications, work instructions, and actual manufacturing practices.
• Maintain records of technical clarifications, approved deviations, concessions, nonconformances, and corrective actions affecting manufacturing documentation.
• Ensure manufacturing documentation accurately reflects approved product configurations and applicable technical baselines.
• Prepare and maintain inspection and test plans, inspection checklists, quality-control forms, test procedures, and acceptance records.
• Coordinate with Quality Assurance to ensure that manufacturing documentation supports applicable quality management requirements.
• Maintain documentation for incoming material inspections, in-process inspections, final inspections, product testing, and release activities.
• Ensure inspection criteria, acceptance limits, sampling requirements, and required sign-offs are clearly documented and approved.
• Support the preparation and maintenance of manufacturing quality records, inspection reports, test certificates, and product conformity documentation.
• Verify that manufacturing records are complete, properly authorized, traceable to relevant products or batches, and retained according to established procedures.
• Coordinate the collection and review of production records, inspection results, test reports, and supporting evidence before document closure.
• Support investigations into manufacturing nonconformances by retrieving relevant procedures, work instructions, revision histories, and production records.
• Maintain documentation associated with corrective and preventive actions, root-cause investigations, quality incidents, and process improvements.
• Assist with the preparation of audit evidence demonstrating compliance with approved manufacturing processes and quality requirements.
• Support internal audits, external audits, customer assessments, supplier evaluations, and regulatory inspections involving manufacturing documentation.
• Ensure documentation deficiencies identified during audits are recorded, assigned, tracked, and resolved within agreed deadlines.
• Coordinate with Quality, Compliance, and relevant management teams to address document-control findings and prevent recurrence.
• Maintain traceability between manufacturing documents, production orders, material records, inspection reports, equipment records, and finished products.
• Support the preparation and maintenance of product traceability records, batch records, serial-number records, and manufacturing history files where applicable.
• Ensure that required manufacturing records can be retrieved efficiently for customer inquiries, quality investigations, warranty matters, and audit requests.
• Maintain manufacturing documentation for equipment installation, commissioning, operation, maintenance, calibration, and servicing.
• Coordinate with Maintenance and Engineering teams to keep equipment operating procedures, maintenance instructions, calibration records, and technical manuals current.
• Support the documentation of equipment qualifications, process validations, production trials, and manufacturing capability assessments where applicable.
• Maintain records of production process parameters, equipment settings, operating conditions, and approved process-control requirements.
• Ensure that document updates are coordinated with equipment modifications, production-line changes, facility upgrades, and manufacturing technology implementations.
• Prepare and maintain manufacturing documentation supporting health, safety, and environmental requirements relevant to production operations.
• Coordinate with HSE and operational teams to ensure safety procedures, hazard-control instructions, emergency procedures, and equipment precautions are documented appropriately.
• Support the controlled maintenance of risk assessments, safe operating procedures, permit-related documentation, and manufacturing safety records where applicable.
• Ensure manufacturing documentation reflects applicable environmental controls, waste-handling procedures, chemical-handling requirements, and workplace safety practices.
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