Senior Medical Affairs Administrative Assistant at Eisai Inc.

Nutley, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

38.0

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Calendar Management, Contract Creation, Data Entry, Meeting Coordination, Expense Reporting, Communication Skills, Customer Service, Attention to Detail, Proactive, MS Office Suite, Procurement Process, Project Coordination, Flexibility, High Level of Accuracy

Industry

Pharmaceutical Manufacturing

Description

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai’s human health care (hhc) mission. We’re a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. Our history includes the development of many innovative medicines, notably the discovery of the world's most widely-used treatment for Alzheimer’s disease. As we continue to expand, we are seeking highly-motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you. The Senior Medical Affairs Administrative Assistant will support Medical Affairs Field Medical, Strategy & Operations, and Medical Communications teams. The incumbent will provide administrative support and coordination to the department and conduct contracting, invoicing and data entry to support department’s projects. Essential Functions The Senior Medical Affairs Administrative Assistant will prioritize workload and deliver specific clerical/administrative activities and services under guidance from assigned manager(s). Calendar management and coordination of meetings: setting up and attending virtual and internal meetings, working closely with the team on all aspects of meeting management: oversight of attendees, requesting agenda items and slides, running the slides during the meeting, taking high level meeting minutes, file management, and engaging with all functions to consolidate materials for meetings and deliverables, and meeting follow up, as needed Manage end-to-end contract creation and submissions including compliance & IT/security assessments; procurement process; and creation, review and tracking of requisitions and purchase orders, and processing invoices. Data entry support for Medical Affairs digital platforms and supporting AI technologies as needed Assistance with managing department distribution lists and sending communications/ uploading shared files as needed Review monthly medical social media channel content calendars Coordinate domestic as well as international travel arrangements for department Prepare expense reports Assist with ad hoc projects under general guidance from manager(s) Provide support to other members of the department as needed Interact with staff at all levels in a fast-paced environment Requirements 3+ years experience of administrative skills (5+ years preferred) Bachelor’s Degree in a science related field preferred Prior experience in pharmaceutical or biotechnology industry preferred Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook, database software management, Adobe Acrobat, and internet search skills Must be self-starter with the ability to multi-task Proactive and able to anticipate next steps in work Flexibility to accommodate to rapidly changing priorities and deadlines High level of accuracy and attention to detail Strong verbal and written communication skills Strong customer service skills Prior project coordinator and experience facilitating meetings a plus Familiar with contracting / procurement process a plus Hybrid work, with 3 days on site Eisai Salary Transparency Language: The hourly rate for the Senior Medical Affairs Administrative Assistant is from :29-38 Under current guidelines, this position is eligible to participate in : Eisai Inc. Annual Incentive Plan. Final pay determinations will depend on various factors including but not limited to experience level, education, knowledge, and skills. Employees are eligible to participate in Company employee benefit programs. For additional information on Company employee benefits programs, visit https://us.eisai.com/careers-at-eisai/benefits. Certain other benefits may be available for this position, please discuss any questions with your recruiter. Eisai is an equal opportunity employer and as such, is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability or veteran status. Similarly, considering the need for reasonable accommodations, Eisai prohibits discrimination against persons because of disability, including disabled veterans. Eisai Inc. participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States. Please click on the following link for more information: Right To Work E-Verify Participation

Responsibilities

The Senior Medical Affairs Administrative Assistant will provide administrative support to the Medical Affairs teams, including managing calendars, coordinating meetings, and handling contracts and invoicing. The role requires prioritizing workload and delivering clerical activities under guidance from assigned managers.