Senior Office Administrator at Baylis Medical Technologies

Mississauga, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

60000.0

Posted On

15 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Expense Management, SAP Concur, Microsoft Office, Time Management, Organizational Skills, Communication, Attention To Detail, Visitor Management, Meeting Logistics, Facility Coordination, Onboarding Logistics

Industry

Medical Equipment Manufacturing

Description

Your Impact Through Innovation Front Desk & Office Presence * Greet employees, visitors, and vendors, directing them as appropriate * Manage incoming calls, messages, and general inquiries * Maintain a professional, organized, and welcoming front desk and office environment * Support visitor access and coordination for overall office flow Office Coordination & Day-to-Day Operations * Coordinate meeting room bookings, setup, and readiness * Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized * Support day-to-day office flow and maintain common areas * Log and follow up on building-related requests with the Facilities team * Assist with workspace setup for new hires and internal moves Administrative Support * Support the Office Manager and on-site leadership with meeting logistics (room bookings, setup, materials) * Support preparation and submission of leadership expenses through the company’s expense system * Assist with petty cash tracking and basic reconciliation * Coordinate incoming and outgoing mail, including internal distribution between buildings Employee Experience & Corporate Activities * Support onboarding logistics at the site level (workspace setup, coordination) * Coordinate CEO/new hire welcome meeting logistics and invitations * Maintain and update digital signage (e.g., new hires, announcements, headshots) * Support the Office Manager with Corporate events Systems & Access * Maintain and update building access (e.g., access cards, guest passes) * Support office security processes in coordination with Facilities and IT * Maintain accurate records related to access and security systems Other duties as required Your Unique Expertise REQUIRED SKILLS: * Completion of post-secondary education in Business Administration or a related field * 3 to 5 years of experience in office administration or a similar role * Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur * Strong organizational and time management skills * Professional, approachable, and service-oriented * Strong communication skills across all levels * Proficiency in Microsoft Office * Ability to manage multiple priorities and follow through independently * High attention to detail ASSET SKILLS: * Experience in a corporate or multi-site office environment * Experience supporting leadership or coordinating office-wide activities * Familiarity with office systems (e.g., access control, visitor management, digital signage tools) Our Distinctive Edge * Effortless commute: say goodbye to commuting challenges/hassles with our complimentary shuttles and subsidized transit options, making your journey to work a breeze. * Work-life integration: Embrace a well-balanced work-life rhythm through our hybrid model and flexible hours, empowering you to thrive both personally and professionally. * Making a difference: Be a force for good with one dedicated day off for impactful volunteering, supporting causes close to your heart. * Nurturing your career: Propel your career forward with abundant opportunities for on-site training, workshops, and personal development. * Rewards that count: Reap the benefits of our comprehensive rewards package, including tuition reimbursement and a health spending account. * Unleash your spirit: Join a thriving workplace culture filled with employee-led clubs, campaigns, sports teams, and exhilarating activities – fostering camaraderie and fun. Our Impact Baylis Medical Technologies is a leader in the development and manufacturing of innovative medical devices in the fields of radiology and cardiovascular. Headquartered in Canada, the company also provides contract manufacturing services to some of the world’s leading medical device companies. Baylis Medical Technologies is an equal opportunity employer and encourages applications from all qualified individuals. Please inform us if you require any accommodation during the recruitment process. Take the Leap We are looking for talented individuals, like yourself, to join Baylis Medical Technologies and make a meaningful impact in the lives of patients. Be part of our mission to revolutionize patient care through cutting-edge technology and breakthrough solutions. Are you ready to join us? Apply today and let’s shape the future of healthcare together! Want an inside look at careers and life at Baylis? See all our current job opportunities here [https://baylismedtech.com/careers/] and follow us on LinkedIn [https://www.linkedin.com/company/baylismedtech/mycompany/]! While we thank all applicants, only those being considered for an interview will be contacted. This role has a base salary range of $50,000 CAD to $60,000 CAD. Final offers are determined based on individual skills, experience, qualifications, location, and other job-related factors.

Responsibilities

Manage the front desk, office operations, and administrative support for leadership, including expense processing and meeting logistics. Coordinate employee experience activities, onboarding, and building access security in collaboration with Facilities and IT.