Senior Officer, Administration - HR & Admin at Amneal India

Dahej, gujarat, India -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

0.0

Posted On

05 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Housekeeping & Facility Management, Canteen Operations, Transport Operations, Guesthouse Operations, Contract Labor Management, Vendor Management, Statutory Compliance Coordination, Administrative Billing, Communication Skills, Interpersonal Skills, Recruitment Support, MIS Preparation, Organizational Planning, Event Planning, Team Collaboration, Leadership

Industry

Pharmaceutical Manufacturing

Description

Essential Functions: • Manage and oversee day-to-day administrative activities at the Dahej facility. • Conduct interviews and coordinate with HR in the recruitment process. • Monitor housekeeping services – from deployment of manpower to execution and cleanliness of designated areas. • Ensure effective contract labor management in coordination with relevant stakeholders. • Oversee site-level security operations and vendor performance. • Manage canteen operations efficiently, including menu quality, hygiene, and staff coordination. • Administer site transport services – ensuring timely vehicle insurance, PUC, maintenance, and coordination with accounts for payment processing. • Monitor pest control services and garden/landscape maintenance. • Prepare and process administrative and HR-related bills, JCRs, and coordinate with Finance for timely vendor payments. • Coordinate the printing and distribution of lunch/tea/guest canteen coupons. • Manage the issuance of ID cards, SEZ cards, and medical cards for employees. • Prepare, renew, and maintain work orders and agreements with all admin vendors. • Initiate and track Pre-Employment and Annual Medical Examinations in line with HR SOPs. • Serve as POSH Coordinator for the Dahej site, ensuring compliance and training support. • Prepare MIS reports and provide administrative support to Head Operations and Head HR. • Oversee upkeep and smooth functioning of company guesthouse facilities. • Support the HR team in induction programs, joining formalities, and interview coordination. • Assist in Reward & Recognition (R&R) activities and other employee engagement initiatives. • Coordinate and assist in payroll processes as needed. • Schedule and coordinate meetings, travel plans, and events. • Maintain inventory and order office supplies in a timely manner. • Ensure proper office and facility security, including locking procedures and key control. • Prepare and manage administrative files, records, and reports. • Attend to employee queries and support cross-functional admin-related tasks as required. Additional Responsibilities: • Organize internal audits of administrative processes and initiate corrective actions. • Support regulatory audits by ensuring proper upkeep of facility-related compliance documents. • Identify opportunities for continuous improvement in administrative services and cost-saving initiatives. • Coordinate corporate events, celebrations, and annual functions at the Dahej site. • Maintain strong vendor relationships and ensure compliance with contract terms and service level agreements (SLAs). • Assist in emergency response coordination (fire drills, medical emergencies, etc.). • Ensure that administrative SOPs are up to date and followed across the plant. Qualifications :- Education: • MBA – HR / M.Com / MPM / IRPM / MSW – Required Experience: 5 to 8 years of relevant experience in site-level administration, preferably in manufacturing / pharma / API industry. Skills: • Housekeeping & Facility Management – Advanced • Canteen, Transport & Guesthouse Operations – Intermediate to Advanced • Contract Labor & Vendor Management – Advanced • Statutory Compliance Coordination (POSH, Medicals, etc.) – Intermediate • Administrative Billing & Coordination with Finance – Intermediate • Strong Communication & Interpersonal Skills – Advanced • Recruitment & Induction Support – Intermediate • MIS & Report Preparation – Intermediate • Organizational & Event Planning – Intermediate • Team Collaboration & Leadership – Intermediate.

Responsibilities

The Senior Officer will manage day-to-day administrative activities at the Dahej facility, oversee recruitment processes, and ensure effective management of various services including housekeeping and canteen operations. Additionally, the role involves preparing reports, coordinating with HR, and supporting employee engagement initiatives.