Senior Officer, School Executive Support at Deakin University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Oct, 26

Salary

108130.0

Posted On

21 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Operational Support, Stakeholder Engagement, Project Coordination, Analytical Thinking, Problem Solving, Governance, Risk Management, Calendar Management, Continuous Improvement, Communication, Time Management

Industry

Education

Description

* Based at our Melbourne Burwood Campus + hybrid work arrangement * Full-time and continuing opportunity * HEW 6 $100,128 - $108,130 + 17% Superannuation Why join Deakin At Deakin, we offer more than just a job, we offer a career with purpose, flexibility and opportunity. Enjoy a range of benefits including: * Flexible and hybrid working arrangements * 17% employer superannuation * Generous leave provisions, including the option to purchase additional leave * Ongoing learning and professional development opportunities * Health and wellbeing programs and services * Staff discounts on travel, fitness and more * Access to on-campus facilities including childcare, gyms, medical centres, cafés and convenient parking * Be part of an inclusive and supportive community where your contribution is valued and your career can flourish. About the role This is an exciting opportunity to play a key role in supporting the leadership and operations of one of Deakin's fastest growing and most dynamic Schools. As the Senior Officer, School Executive Support, you will provide high-level administrative and operational support to the School leadership team, helping to coordinate key activities, manage complex priorities and support the successful delivery of School initiatives. Working closely with academic and professional staff across the School, you will contribute to effective governance, project coordination, stakeholder engagement and continuous improvement activities. Your ability to exercise sound judgement, manage competing demands and build strong working relationships will be critical to your success. In this role, you will: * Provide high-level executive and operational support to the School leadership team. * Analyse information, identify key issues and provide advice to support informed decision-making. * Coordinate activities, projects and initiatives to ensure successful outcomes. * Build and maintain productive relationships with a wide range of stakeholders across the University. * Manage competing priorities and resolve issues using sound judgement and initiative. * Support continuous improvement by identifying opportunities to enhance processes and services. * Contribute to effective governance, compliance and risk management practices. * Share knowledge and support colleagues to foster a collaborative and high-performing team environment. About you We're looking for a highly organised and proactive professional who shares our drive for excellence and our love for a great team culture. You are the master of order in a world of complex schedules. You genuinely believe that a perfectly colour-coded calendar and a pristine inbox are forms of high art. You anticipate needs before they arise, and you thrive on keeping things running like clockwork. But you’re not just about the spreadsheets and schedules. You bring energy to the workplace and want to be part of a tight-knit, supportive team where everyone pulls together to achieve great things. You find joy in the details: A messy diary or a cluttered inbox is something you just can’t wait to fix. You maintain a calm presence: You can handle the fast-paced nature of a university environment with professionalism, discretion, and a sense of humour. You celebrate the wins: You work hard, but you’re always ready to pause and celebrate the team’s successes. You will bring: * A degree with subsequent relevant experience, or an equivalent combination of education, training and experience. * Experience providing professional advice and delivering outcomes in a complex organisational environment. * Strong analytical and problem-solving skills, with the ability to exercise sound judgement. * Demonstrated ability to manage competing priorities and meet deadlines. * Excellent communication and stakeholder engagement skills. * Experience building productive working relationships across teams and functions. * An understanding of governance, policy and administrative processes. * A collaborative approach and commitment to continuous improvement. If you're looking for a varied and rewarding role where you can contribute to the success of the School and work closely with senior leaders, we'd love to hear from you. Here's how to apply: Please submit your updated resume and a short cover letter outlining your skills and experience. For a confidential discussion regarding this role, please contact John Janetzki, School Manager, Faculty of Business and Law via john.janetzki@deakin.edu.au For a copy of the position description, please see below: Download File [https://static.pageuppeople.com/static/people/icons/icon_file_small.gif] Senior Officer, School Executive Support (DLS) HEW 6.pdf [https://secure.dc2.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtZYWif5Um4i1JCYZX9qzEub6nhJM5o403QVwqrXUkma2EPKTzD01aNhRhSfvUk7W8NFZ_Roqgt7Wirk_vqEHUQyKKaswZBY0JIgVv67Rue51GF_ySKNkquQmL6hjJwLdNTHvEkSrv6qw1KbspRn_9vA%7e%7e] Applications for this position close on Tuesday 4 August 2026 at 11.55pm Interviews for this position will be held in-person at our Deakin Downtown office on 11 August 2026. Are You Ready? Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community. We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success. We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders. Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.

Responsibilities

Provide high-level administrative and operational support to the School leadership team to coordinate key activities and initiatives. Contribute to effective governance, stakeholder engagement, and continuous improvement of processes within the School.