Senior Operations Assistant at Asian Development Bank

Islamabad, Islamabad Capital Territory, Pakistan -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

0.0

Posted On

24 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Operations, Portfolio Management, Document Preparation, Schedule Management, Travel Coordination, Event Planning, Stakeholder Liaison, English Proficiency, Urdu Proficiency, IT Applications, Videoconferencing Tools, Intercultural Communication, Meeting Minutes, Data Base Management, Reception Services

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Pakistan Resident Mission (PRM) within the Central West Asia Department (CWRD). You will be based at the Resident Mission in Islamabad, Pakistan. You will report to the Country Director or the designated international staff. Your Role As a Senior Operations Assistant, you will perform a full range of administrative responsibilities for the Country Director and International Staff to support PRM activities and operations. You will provide support in office operations and some project administration and portfolio management activities, and will perform a full range of administrative requirements, including standard activities as may be directed by the supervisor. You will: Ensure that all correspondence, documents, and reports (e.g., aide memoirs, powerpoint presentations, background papers, back-to-office reports) are correctly typed, prepared and submitted on time in compliance with ADB's standards. Review documents for sensitive information before submission to management for approval. Provide support in preparation of the briefing document, meeting summaries for high-level visits Manage incoming and outgoing communications, including logging and delivering correspondence, translating documents, and interpreting during meetings with government officials. Maintain and update office filing systems (both electronic and paper) and data bases for easy retrieval. Manage supervisors' schedules including maintaining diaries, arranging appointments, meetings, meetings, travel and accommodations per ADB procedures. Prepare and keep record of meeting minutes. Arrange missions and travel through the Concur System and coordinate logistics for transportation, workshops, seminars, and related activities. Maintain liaison with government authorities, development partners and ADB HQ to support and facilitate operations and coordination. Provide reception services by screening phone calls, taking messages, handling queries, and referring matters promptly to concerned staff. Organize and manage internal and external events, conferences, workshops, and other related activities. Ensure intra-office communications, including sharing of guiding information, both from within PRM and from HQ. Coordinate to file the request for year-end materials for Country Director. Support tasks related to country programing, portfolio review, project processing and implementation for the assigned sector/unit. Assist other Operations Assistant and provide coverage in their absence. Perform any other tasks as may be required from time to time. You will need: Bachelor's degree in finance, accounting, business administration, or other relevant field. At least 5 years of relevant work experience; preferably with related experience in international agencies. Proficiency in relevant IT applications and videoconferencing tools. Excellent administrative skills; ability to handle numerous responsibilities simultaneously. Familiarity with building and maintaining productive relationships with host government officials and other partners. Skill in working with people from diverse cultural and national backgrounds, adapting to different work styles, and encouraging collaboration. Presentation and communication skills in English and Urdu. Please refer to the link for ADB Competency Framework for TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan (if applicable) Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Pakistan. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

Provide comprehensive administrative and operational support to the Country Director and international staff at the Pakistan Resident Mission. This includes managing communications, coordinating travel and events, and assisting with project administration and portfolio management.