Senior Operations Assistant at Asian Development Bank

Ulaanbaatar, , Mongolia -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

0.0

Posted On

06 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operational Support, Coordination, Document Preparation, Project Administration, Logistical Support, Data Analysis, Stakeholder Management, Research, Digital Tools, Multicultural Collaboration, English Proficiency, Local Language Proficiency

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Senior Operations Assistant is assigned to the Mongolia Resident Mission (MNRM) within the East Asia Department (EARD). You will be based at our Resident Mission Office in Ulaanbaatar. You will report to the designated Technical International and senior Technical Local Staff. Your Role As a Senior Operations Assistant, you will provide operational and coordination support to technical international and technical local staff members at MNRM and help coordinate technical and operational activities under ADB's sovereign and non-sovereign operations in Mongolia. You will: Help prepare necessary loan/grant and technical assistance (TA) documents and ensure that these documents follow the latest ADB template and Handbook of Style and Usage and procedures; Coordinate and monitor processing milestone events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors; Support the team in related operations activities such as internal memos and drafting of back-to-office reports under the guidance of the technical international and local staff and project officer; Provide administrative and logistical support for organizing ADB's high-level management visits and events; Use available IT tools and ADB apps, collect, compile and analyze relevant information related to the team/office/department to produce routine and ad hoc statistics/reports as instructed; Ensure coordination of the project team's schedule with operations assistants including project-related milestones, meetings with government and other stakeholders, missions, and related arrangements; Support project processing, project administration, and operational matters; Ensure that records are maintained and updated for easy retrieval and track the flow of documents with the use of a database for monitoring; Relieve other operations assistants and provide back-up support when they are absent; Perform other duties as may be assigned and reflected in the incumbent's workplan. You will need: Bachelor's degree in business administration or a relevant discipline. At least 5 years of relevant professional experience. Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data, and prepare notes, papers, and sections of reports. Experience using digital tools and office software used in multilateral organizations to support daily tasks. Collaborative skills and ability to develop relationship internally and externally in a multilateral environment. Coordinate proper distribution of tasks among other administrative staff. Demonstrated experience working with individuals from different cultural/national backgrounds. Assess situations and making reasoned decisions on matters of confidentiality and those requiring urgent attention, especially in the supervisor's absence. Ability to work with teams as a constructive team member. Excellent written and verbal proficiency in English and local language. Please refer to the link for ADB Competency Framework for Technical Local Staff Level TL2. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Mongolia. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff’s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff’s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

Provide operational and coordination support for sovereign and non-sovereign operations in Mongolia. This includes preparing loan and grant documents, monitoring milestones, and providing logistical support for high-level visits.